Vacancy expired!
Description Robert Half is currently seeking a detail-oriented and organized Administrative Assistant to join a HVAC team. As the first point of contact for our organization, the Administrative Assistant will play a crucial role in supporting daily operations and ensuring the smooth functioning of the office. The Administrative Assistant will be responsible for providing comprehensive administrative support to various departments. This role requires a proactive individual with excellent organizational skills, a positive attitude, and the ability to handle multiple tasks efficiently.Key Responsibilities:Office Management:
Greet and assist visitors, ensuring a positive and professional first impression.
Maintain office cleanliness and organization, ordering supplies as needed.
Communication:
Manage incoming calls, emails, and other communications, redirecting them as necessary.
Prepare and edit documents, correspondence, and reports as required.
Calendar Management:
Schedule and coordinate appointments, meetings, and conferences for team members.
Keep track of team members' schedules and deadlines.
Travel Coordination:
Assist in making travel arrangements for team members, including booking flights, accommodations, and transportation.
Documentation and Filing:
Maintain accurate and organized electronic and physical filing systems.
Process and file paperwork, invoices, and other documents as required.
Meeting Support:
Prepare meeting materials and ensure meeting rooms are set up appropriately.
Record and distribute meeting minutes as needed.
Data Entry:
Enter and update data accurately in various databases and systems.
Requirements
Qualifications:
Proven experience as an administrative assistant or in a similar role.
Strong organizational and multitasking skills.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite and other relevant software.
Ability to maintain confidentiality and handle sensitive information with discretion.
Education and Experience:
High school diploma or equivalent.
2 years of experience in administrative roles.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .
Vacancy expired!