Administrative Assistant

Description We are offering a contract for a permanent position as an Administrative Assistant in San Diego, California. This role falls within the industry and requires skills such as receptionist duties, community events, event correlation, event coordination, and proficiency in Microsoft Outlook. As an Administrative Assistant, your role will encompass a variety of tasks focused on maintaining smooth office operations and supporting other staff members.Responsibilities: Handle incoming calls, ensuring they are directed to the appropriate individuals. Facilitate access to the office and validate parking for visitors. Receive and manage mail and deliveries from UPS. Oversee the use of conference rooms, including scheduling and event coordination. Assist with inventory management and maintaining accurate records. Utilize Microsoft Outlook for calendar management and email correspondence. Interact with event owners and other staff members to ensure smooth operations. Support training sessions for individuals using the office products. Ensure that all documents are correctly signed with pre-printed signatures. Employ Microsoft Office software to perform necessary tasks. Requirements Proficiency in Microsoft Outlook is essential for communication and scheduling tasks. Strong experience in receptionist duties, including managing incoming calls, visitor reception, and mail distribution. Ability to coordinate and manage community events, demonstrating excellent organizational skills. Familiarity with event correlation, understanding the relationship between different events and their impact. Proven experience in event coordination, ensuring smooth execution of meetings, conferences, and other events. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .