Contracts Administrator

Description Responsibilities: Provide professional-level support to the Legal Department managing a variety of areas, including the maintenance of multiple databases, preparing correspondence, drafting and proofing documents, basic legal research, and managing incoming calls and referring or resolving issues as appropriate. Monitor the Legal Department email inbox and Esquire system; Track, log, and follow up on requests for legal review of documents in order to respond to cleint regarding the processing of contract documents. Interface on a daily basis with other infrastructure departments (including Contracts, Accounting, Finance, and Institutional Development) as well as with program departments within the organization. Upload contract documents for required approvals. Provide general administrative support in the following areas: a) organizing and maintaining department files in both hard copy and electronic formats; b) copying, faxing, emailing, contract documents; c) coordinating meeting logistics, creating PowerPoint decks, travel logistics, and submitting reimbursements, as well as managing the legal calendar(s) Contributes to the development of new processes that increase efficiencies and recommends process improvements. When supporting the General Counsel, must scrupulously observe the confidentiality required to maintain the attorney-client and attorney-work product privilege applicable to the department. Other duties as assigned.Requirements Qualifications: Paralegal certificate is desirable.Associate’s degree and minimum of 3-5 years of experience in an administrative support role that required maintenance of online databases, legal research, close prooing, drafting correspondence, monitor deadlines, and analyzing documents. Bachelor’s Degree desirable. Advanced proficiency with Microsoft Office, including Word, Excel and PowerPoint. Proficiency with Adobe Acrobat Pro. Excellent organizational skills, including keen attention to detail. Strong familiarity with databases required; Ability to navigate and conduct frequent searches on internal databases. Ability to learn quickly, take on responsibilities, work in a fast-paced environment, and multi-task effectively.Ability to move quickly among multiple tasks and databases. Excellent interpersonal, customer service and communication skills required to interface with staff and clients; Ability to work as a team member. Previous contracts and/or legal experience highly desirable.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .