We are offering a contract employment opportunity for a skilled and meticulous Payroll Specialist in Santa Barbara, California. The Payroll Specialist will be tasked with overseeing various administrative and financial tasks, including payroll processing, managing accounting office staff, and maintaining an effective cash management system. This role is central to the smooth operation of our workplace, and the chosen candidate will play a key role in ensuring that our financial operations run smoothly.
Responsibilities
- Process bi-weekly payroll for over 150 employees.
- Maintain employee databases, generate reports, and oversee new hire onboarding.
- Track and document employee compliance with mandatory and voluntary training programs.
- Handle inquiries from employees, managers, and applicants.
- Participate in disciplinary meetings and investigations as needed.
- Ensure strict adherence to federal, state, and local employment regulations.
- Review and update company policies as necessary.
- Assist in preparing financial statements and ensure accurate monthly journal entries.
- Supervise and mentor accounting office staff.
- Delegate tasks and ensure timely completion of assigned duties by the accounting team.
- Oversee and manage all aspects of payroll, accounts receivable/payable, and financial reporting functions.
- Maintain an effective cash management system.
- Reconcile all accounts, complete assigned accounting reports, and set up accrual entries as part of the month-end close process.
- Interact daily with various departments, including accounting, sales, and support staff.
Requirements:
- Advanced skills in Microsoft Excel
- Familiarity with Microsoft Office Suites
- Exceptional Customer Service skills
- Prior experience in Payroll
- Knowledge of Paylocity software
- Demonstrated ability to manage and oversee office operations
- Excellent organizational and multitasking skills
- Proven leadership and team management abilities
- Strong written and verbal communication skills
- Ability to handle and resolve conflicts in a professional manner
- Knowledge of basic HR duties and responsibilities
- Ability to work in a fast-paced environment
- Excellent problem-solving and decision-making skills
- Ability to maintain confidentiality and act in the best interests of the company
- Demonstrated ability to develop and implement office policies and procedures.