Robert Half is looking to join a company's team in Buellton, California. We are seeking an Office Manager with a strong background in handling payroll and accounts payable functions. In this role, you will be expected to manage end-to-end payroll processes, oversee accounts payable, assist with HR functions, ensure compliance and reporting, and maintain effective communication and customer service.
Responsibilities:
Manage end-to-end payroll process, ensuring the accurate and timely calculation of employee wages, salaries, bonuses, and deductions.
Ensure compliance with federal and state payroll tax regulations.
Process payroll on scheduled dates.
Address payroll-related inquiries and discrepancies promptly and efficiently.
Oversee the accounts payable process, including processing vendor invoices, expense reports, and reimbursement requests.
Verify the accuracy of invoices, code expenses to appropriate accounts, and obtain necessary approvals.
Initiate payments to vendors through approved methods and reconcile vendor statements.
Assist with various HR functions, including employee onboarding, offboarding, and benefits administration as needed.
Collaborate with HR team members to ensure compliance with HR policies and procedures.
Stay current with federal, state, and local payroll and tax regulations to ensure compliance.
Prepare and submit payroll-related reports as required by regulatory agencies.
Serve as a point of contact for employees regarding payroll and accounts payable inquiries.
Communicate effectively with internal stakeholders to address issues and resolve queries promptly.
Maintain confidentiality of sensitive payroll and employee information.
Qualifications:
Proficiency in Accounting Software Systems is mandatory
Advanced skills in Microsoft Excel, Microsoft Office Suites, and Microsoft Outlook are required
Experience in Accrual Accounting is a must
Familiarity with Billing Functions is a must
Strong Customer Service skills are essential
Knowledge of Paylocity software is an added advantage
Previous experience working as an Office Manager is preferred
Ability to multitask and prioritize tasks efficiently
Strong organizational and time management skills
Excellent written and verbal communication skills
Ability to work in a fast-paced environment
Team player with a positive attitude and strong interpersonal skills
Problem-solving skills with the ability to think strategically and make sound decisions
Detail-oriented with a high level of accuracy in work output
Bachelor's degree in Business Administration or related field is preferred
Proven leadership skills with experience in managing a team.