HR Generalist II

Job Title: HR Generalist II

Department: Human Resources

Reports To: Human Resources Manager

FLSA Status: This is a Full Time (40 hours/week), Exempt Position

Salary: $75,000 - $85,000

ABOUT CHILDREN’S COUNCIL

For 50 years, Children’s Council has been the heart of childcare and early education in San Francisco,

advancing the belief that high-quality childcare can transform lives and communities. Our more than

140 team members help families navigate their childcare and preschool options and secure financial

assistance to pay for it. We provide home-based childcare businesses with the training and resources to

succeed. Through a wide range of free programs and workshops, we support parents and caregivers as

they build child development skills. As the city’s second-largest nonprofit contractor, with an annual

budget of over $240 million, we are a major stakeholder in the childcare system. We educate the public

and advocate for increased investment in early education at the local and state level. If you are a

childcare champion, we want you on our team.

POSITION SUMMARY:

Reporting to the Human Resources Manager, this role is expected to be a subject matter expert in

Human Resource Administration. The Human Resources Generalist II will collect, maintain, and confirm

all related payroll changes and records. This includes voluntary and involuntary deductions (such as

levies, loan payments and garnishments); preparing requests for reports as needed for audits and

payroll processing. This person will create accurate offer letters and track timely compensation changes

related to Union and exempt staff. They will be entrusted to create and document procedures, work

across the organization representing the HR team, and expected to provide timely support to staff.

Key Qualities:

You thrive in a fast-paced organization.

You have a knack for numbers and are known for your payroll best practices.

You have a natural ability for details and accuracy.

PRIMARY RESPONSIBILITIES

● In support of the HR Manager and Director of Training & HR, you will prepare all documentation for staff onboarding and offboarding processes.

● Responsible for the management and accuracy of all employee data and information in ADP; this includes all employee deductions/changes, 401K loan repayment schedules, and any IRS and/or state withholding or court mandated garnishment orders.

● You will prep for and initiate our bi-weekly payroll processes (ensures the accuracy of timecard entries, support to staff, and will work with ADP to trouble-shooting discrepancies when needed).

● Regularly perform audits to ensure benefit deductions & union dues are represented accurately in HRIS systems.

● Review the accuracy of all staff timesheets to ensure staff hours, PTO, and leaves are recorded correctly. You will work with staff to reconcile information as needed.

● Process and input all new-hires and employee separation data into ADP. Update and track all status changes, terminations, and final check requests with a high level of accuracy.

● Support and work with HR Manager to ensure staff on leave have corresponding payroll deductions.

● Work independently on special projects assigned and takes initiative to manage projects to ensure

deadlines are met.

● In the absence of the HR Manager, during the payroll process you will work closely with Finance team to ensure payroll materials are provided and accurate reflect what’s in ADP.

● Manage, coordinate, and support all staff on the processes pertaining to FMLA, PFL, Workers Comp, or any other personal leaves of absence.

● Respond to all employment or wage verifications (EDD, Workers Comp, loans, etc.) in a timely manner.

● Support staff with reconciling timesheet issues, lost checks, or direct deposit setup when needed.

● Support data collection and reporting for all audits (benefits, workers comps and 401K).

● Perform monthly audits to validate all employee changes, benefit deduction, accruals, personal information, whenever needed.

HR Administration

● Initiates via ADP, onboarding materials for all new hires; follow up to ensure timely receipt of documents.

● Work with HR Manger to initiate offer letters, wage/status changes, and Union Step Changes.

● Responsible for paying HR Department invoices as needed.

● Be a reliable resource to staff on HR policies/benefits and protocols.

● Will perform other duties as assigned.

REQUIRED QUALIFICATIONS

● At least 3 years' experience working in a mid-sized HR department, for a fast-paced organization.

● At least 3 years' experience working with Payroll, maintaining integrity of data collection.

● At least 3 years' experience working with auditing staff-timesheets.

● Experience with the administration, reporting and tracking of FMLA, PFL, and SDI benefits.

● Must be knowledgeable of all information that pertains to new hires employee setup and payroll codes.

● Proficiency running reports in ADP, experience with SharePoint, M/S Outlook (especially Excel spreadsheets).

● Data acumen, exceptional attention to detail, and the ability to identify issues and proactively implement solutions.

● Excellent written and verbal communication skills; able to effectively communicate across all levels of organization.

● Must be able to work independently, manage projects, meet deadlines, with a high degree of accuracy.

● Should have the agility and flexibility to be a part of a high functioning team (where day-to-day responsibilities and projects fluctuate over time).

● Experience handling confidential and sensitive matters with empathy.

● A background clearance is required.

PHYSICAL REQUIREMENTS

Manual dexterity to use a telephone, computer and other office equipment.

Ability to hear and understand speech at normal room levels, and on the telephone.

Mental acuity to perform the essential functions of this position and to make quick decisions.

BACKGROUND CHECK

All offers of employment are contingent upon successfully completing this process.

COVID Policies:

All staff are required to be fully vaccinated (barring application for medical or religious exemptions).Wearing masks in the office is optional for our staff.

Hybrid Work:

We have adopted a hybrid working model and currently require employees to be present in the office at

least 3 days per week, with the option to work 2 days per week remotely.

Compensation and Employee Benefits:

Salary Range: $75,000 - $85,000

Medical, dental, vision, Long-term disability, Life & Pet Insurance / 8.5% Employer 401K Matching

program/ Tuition Reimbursement / FSA, HSA & Transit Commuter Benefits / Generous PTO accrual - 5

weeks annually / 15 paid holidays / Lunch-n-Learn Training Program.

Children's Council of SF is committed to building a staff that is rich with cultural, social and experiential diversity. Candidates who want to join us on this journey and who can uniquely contribute to that goal are encouraged to apply.

If interested, apply here: https://childrenscouncilsf.bamboohr.com/careers/246

Equal Opportunity & Equity Statement

Children’s Council is an equal opportunity employer that values diversity as central to our work serving the San Francisco community. We comply with all applicable state and local laws governing nondiscrimination in employment. Our practices are in alignment with our commitment to workplace equity, diversity, and inclusion. We foster a work environment where our current and future staff feel welcomed without regard to race, color, religion, gender identity, national origin, sex, age, disability or sexual orientation.