Cosmopolitan Baptist Church is seeking a dynamic Church Office Administrator who possesses the skills and requisite experience to support the members and leadership team. The ideal candidate must have a keen eye for detail, the ability to manage multiple projects at a time, superb organizational and interpersonal communication skills, and experience with and/or willing to learn church software and manage database.
A highly motivated self-starter, he or she is professional in both attitude and appearance. This person must be dedicated, flexible and adaptable with a willingness to commit to continual learning. As a leader and decision maker, the Church Office Administrator must demonstrate common sense, diplomacy and strong interpersonal skills. As a liaison person, excellent communication skills (written and verbal) are required – including a level of literacy capable of reading and interpreting documents. Due to the confidential nature of this work, discretion and integrity are mandatory.
Responsibilities of the Church Office Administrator:
Manage the senior pastor’s calendar: schedule meetings, book speaking engagements, booking and managing travel.
Provides administrative support for the day-to-day operations of the church
Accounts receivables/payables
Payroll processing
Procurement of church and office supplies
Assist in drafting standard operating procedures and policies
Maintain integrity of church management database
Maintain the church online calendar
Overseeing volunteer office workers
Maintain paid invoice files
Maintain petty cash fund
Assist with event planning for church ministries/teams and community events
Provide clerical assistance with document creation, templates, reporting, and storage
Additionally, the Executive Administrator coordinates the preparation of annual giving statements
from donors
Other office and administrative tasks as assigned by Executive Leadership
Knowledge, Skills, and Abilities
A working knowledge of church operations and church software or other customer-oriented software
Professional demeanor, language and tone when assisting members, vendors, leadership etc.,
Versatility, flexibility, and a willingness to adapt to changing priorities.
Sound judgment and ability to maintain confidentiality
Church Office Administrator August 2024
Dependability/accessibility
Comfortable with accessing and utilizing multiple types of software applications
Excellent administrative skills
Critical thinking and problem-solving skills
Customer Service focus
Excellent knowledge of Microsoft Word, Excel, PowerPoint, Internet applications, Office 365
Excellent communication and organizational skills
Knowledge of ShareFaith and QuickBooks are preferable but not required
Spiritual Gifts Helpful for this Position
Administration Discernment
Wisdom
Hospitality
Leadership
Character Traits
Passion for Christ and for the work of ministry at CBC
Excellent people and oral and written communication skills
Team builder and team player
Outstanding follow-through and task completion
High integrity, trustworthy, on-time and reliable
Self-motivated/self-starter
Flexible and teacher
Requirements
Regular attendee in worship service
Baptized as a follower of Christ
Regard the Bible as God’s final authority in all areas of Christian life and desire to be wholly
obedient to it
Hours and Benefits
Part time - 24 hours per week
Fully On-site (occasional remote work)
Paid vacation plus national holidays off
Employee only medical after 90 days
Interested candidates should submit a resume and cover letter via email cosmojobs@cbcoakland.org Submissions must be received by 5:00 pm on Friday, September 6, 2024.