Administrative Analyst

This position requires a service-oriented person with a very good eye for details with database and inventory experience to juggle administrative support with managing an inventory of hardware assets deployed on NBC Universal film productions and term deals.  Candidate must be able to manage a fast-paced environment with many interruptions.  Accuracy is paramount in this position.  Must have strong people and service skills and must be able take ownership and work well within a varied and dynamic team.  Candidates should expect a challenging yet rewarding environment with many opportunities for learning and growth.Essential Responsibilities:      Candidate will be responsible for administrative duties as well as inventory database tracking and management of all computer assets deployed to NBC Universal film productions and term deals.  Functions, duties, and skills sets of this job include but limited to:Administrative support for department VP.Manages VP calendar, PSG shared calendar and coordinates scheduling of departmental meetings.Responsible for Concur expense reporting and coding for the department.Submit and receive purchasing requests and inventory all newly purchased assets.Ordering kitchen and office supplies and restocking.Maintain and organize all purchasing/spending digital files.Database tracking and auditing of fixed all asset computer equipment including but not limited to computers, monitors, printers, accessories, internal components, data center hardware and specialized production workflow hardware.Follow up on outstanding assigned equipment and get estimated return dates.Follow up with productions regularly on accuracy of information – user and location updates.Maintain high equipment recovery rate but process charges for L&D equipment as needed.Coordinate all shipping (domestic and international) to production locations including customs manifests and subsequent follow-up paperwork and clearances.Physically unpack and move hardware assets ( 65 lbs) in and out of storage.Process monthly rental billing processing for proper cost allocation.Process monthly production flat rate charge processing for proper cost allocation.Process accounts payable and research status.Update disposition of PSG Assets in ServiceNow.Manage RMA/repair records for assets.Coordinate disposal process for assets at the end-of-life cycle.Maintains organization of PSG stockroom and covers inventory control of secured assets and their assignments to technicians.Occasional on-lot pickups and deliveries.Assist Account Admin with account management correspondence.Assist with office facilities as needed.