Administrative Assistant- Employee Housing

Summary  The Administrative Assistant is responsible for providing office management support, executing administrative policies and assisting managers and staff with administrative support tasks. The administrative assistant reports to Operations Manager. Job Posting DeadlineApplications for this position will be accepted until December 31, 2024.Essential Job Functions Greet, assist and direct guests, employees and clientsScreen/route incoming calls and correspondences including mail, email and faxes; respond independently when possible Prepare and file reports and documents including with government agencies to conform with statutes Compose and distribute general correspondences, memos, charts, tables, graphs, reports, presentations and other documents as needed Coordinate manager/department calendars and schedule appointments Prepare, compose and transcribe records such as agendas, notices, minutes, and resolutions for department meetings Create and maintain recordkeeping, database and spreadsheet files Maintain office equipment, coordinate IT needs, order department supplies and arrange for equipment maintenance Assist in outlets during peak periods or staff shortages (as required) Manage expense reports and code, sign and submit invoices (as required) Maintain department operations manuals, safety and training materials (as required) Other duties as assigned