Position Summary
We are hiring a highly experienced Construction Office Manager to fully manage the office side of our construction business. This is an all-in-one role responsible for office operations, permitting, project coordination, marketing systems, design support, and material ordering.
This is not a receptionist position and not a contractor role. We are seeking someone who has previously worked in a construction company office and understands how all the moving parts come together.
Core Responsibilities (Single Role – All Inclusive)
Oversee all daily office operations
Handle permits, plan submittals, inspections, and coordination with city and county building departments
Communicate with inspectors, engineers, utilities, vendors, and suppliers
Maintain CompanyCam: keep photos organized, labeled, current, and usable
Coordinate photo and project updates to social media support and marketing channels
Help keep lead-generation platforms updated with photos and project info
Organize and prepare project packets, marketing materials, and client documents
Work directly with the Designer on plans, selections, and customer coordination
Assist clients with material selections when they visit the office
Order materials and track deliveries
Track job costing, invoices, draws, and basic financials
Assist with payroll processing and time tracking
Maintain organized digital and physical project files
Support ownership with reporting, organization, and process improvement
Required Experience & Traits
5+ years of construction office management experience (required)
Direct experience with permitting and building departments
Strong understanding of construction workflows from contract to close-out
Highly organized, self-directed, and accountable
Comfortable managing operations, marketing systems, and client coordination
Strong communication skills and professional presence
Tech-savvy and able to learn software quickly
Someone who takes ownership and follows things through to completion
Preferred (Not Required)
CompanyCam experience
QuickBooks, Houzz Pro, Buildertrend, JobNimbus, or similar
Payroll or construction accounting exposure
Design coordination or showroom experience
Marketing or lead-generation platform familiarity
Compensation & Position Details
Competitive pay based on experience
Full-time, long-term role
How to Apply
Please submit:
Resume
A brief summary explaining why you are a fit for an all-in-one construction office manager role
No contractors. Construction office experience required.