New Vehicle Assistant / Buyer / State Fleet PA IPrint (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4667285) ApplyNew Vehicle Assistant / Buyer / State Fleet PA ISalary $4,362.00 - $4,798.00 MonthlyLocation Denver, COJob TypeFull TimeJob NumberAAA-05325-092024DepartmentDepartment of Personnel & AdministrationDivisionDivision of Capital AssetsOpening Date09/24/2024Closing Date10/3/2024 11:59 PM MountainFLSADetermined by PositionType of AnnouncementThis position is open only to Colorado state residents.Primary Physical Work Address1001 E. 62nd Ave. Denver, CO 80216FLSA StatusNon-Exempt; position is eligible for overtime compensation.Department Contact InformationHeather Siegal heather.siegal@state.co.usHow To ApplyPlease submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department InformationThis position is only open to Colorado state residents. NOTE: This posting may fill more than one vacancy. Thank you for your interest in working for the State of Colorado. Join us and find meaningful work in public service to our state and its residents, helping to make Colorado a great place to live and work in. Please watch the short video below for tips on applying. Apply for a job with the State of Colorado (https://www.youtube.com/watch?v=vUwZiY6G24U&feature=youtu.be) To learn more about what happens after you apply for a position with the State of Colorado, please watch the short, informative video What Happens After You Apply (https://youtu.be/Bevm6F3LfBM) Committed to Diversity - We foster a workforce that is reflective of the communities we serve. If you’re looking for a place where you can be your authentic self at work and celebrate the uniqueness of those around you, then we want to talk to you! State of Colorado employees were asked to reflect on their experience with equity, diversity, and inclusion. Click here to learn more about their experiences Colorado For All - Colorado Employees Reflect on Equity, Diversity, & Inclusion (https://www.youtube.com/watch?v=eAPo-IRsOZU&t=3s) The Department of Personnel & Administration (DPA) is the foundation for dependable state government, leading with responsiveness, integrity, and teamwork. We provide services to other government agencies and all Coloradans by taking bold initiative toward a government with engaged employees, innovative solutions, and constructive partnerships. DPA provides a wide range of programs and services, from custodial & maintenance to financial and human resources support, which assist other state agencies in fulfilling their missions. At DPA, there are countless opportunities to contribute to meaningful work that supports and serves the people of Colorado. The wide variety of positions in DPA allow individuals to learn about state operations and provide for long-term career growth. If your goal is to build a career that makes a difference and build greater public confidence in good government, consider joining the dedicated people of the State of Colorado; it's a chance to combine your expertise with public service. Our professionals strive to support state government and the residents of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more. Good Government Starts Here! Why We Want You: We want your expertise, positive energy, drive to succeed, and love of this great state as we work to elevate the expectations Coloradans have of their government. What You'll Get From Us: In return for the skilled work you do, DPA provides a competitive compensation and benefits package to accompany employment opportunities. Please see the Benefits Overview video (https://www.colorado.gov/pacific/dhr/benefits) for details on the benefits offered to employees. Description of JobThe purpose of this position, in coordination with the New Vehicle Coordinator, is to act as a vehicle buyer; to identify and clarify vehicle replacement needs and funding issues with appropriate decision making personnel. Prepare new vehicle specifications and outlines them in written form for distribution. Coordinates with the State Purchasing unit to issue vehicle bids and awards. Review agency vehicle specifications at time of ordering to optimize state expense while meeting agency needs. Issues purchase orders to awarded vendors. Coordinates vehicle specifications, needs, ordering, and prices, with OEM and dealers. Receives and inspects new vehicles at time of delivery, accurately processes paperwork with the Department of Revenue, county and financial lender. Must comply with all internal and external deadlines. Utilizing the state’s Fleet Management Information System (FMIS) application to generate reports, identify and manage vehicle replacements, analyze and specify all new vehicles for procurement, procure and receive new vehicles, ensure funding and Long Bill appropriations by agency are adhered to, based upon predetermined budget setting, establish vehicles into FMIS, assign vehicles, and maintain all paperwork associated with the vehicle such as license, title, funding, billing, etc. A summary of the duties and responsibilities will include, but are not limited to, the following:
Asset Specification and Ordering- Assists in reviewing vehicle specifications for bid, vehicle replacement identification, processing vehicle orders, and submitting orders to dealers.
Asset Receiving and Disbursement - Receives vehicles, processes paperwork, assigns vehicles to the using agency, and tracks vehicle changes.
Reporting- Responsible for reporting out to the Department of Energy – Alternative Fuel Vehicles. Compile data for reporting such as the ETA for vehicle deliveries from dealers, Move Add Changes (MAC) and assets received.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsA Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, but may be attached. Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use "see resume" or "see attached" statements on your application. Resumes WILL NOT be reviewed for minimum qualification screening. If it is determined that you meet the minimum qualifications, your application will also be used as part of the comparative analysis process to identify a top group for further consideration. Residency Requirement This posting is only open to residents of the State of Colorado at the time of submitting your application. Class Code & Classification Description H4R1XXPROGRAM ASSISTANT I (https://drive.google.com/file/d/0B4enHpLSVk4eTWxjeTRFZUdkaXc/view?usp=sharing&resourcekey=0-r4wY5QO7RB4jLunEk9ppw) MINIMUM QUALIFICATIONSExperience Only: At least four (4) years of relevant experience in a fleet or automotive environment. OR Education and Experience: A combination of related education and/or relevant experience in a fleet or automotive environment equal to at least four (4) years The exceptional candidate will possess the proven ability or accomplishment in the following preferred qualifications:
Previous State Service related to the work assigned to the position
Experience using spreadsheet as an analysis tool
Experience with vehicle purchasing process or vehicle sales
Knowledge of vehicle specifications
Knowledge of vehicle titling and registration processing
Highly capable of multi-tasking and effective time management
Detail oriented with organization skills
Excellent customer service
Excellent written and oral communication
Conditions of Employment:
A pre-employment criminal background check will be conducted as part of the selection process.
Must have and maintain a valid Colorado Driver's License
Comparative Analysis Process The comparative analysis process for this position may consist of a structured application review, an online assessment and a structured interview.
Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpastate.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .
Supplemental InformationThe State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. Accommodations : The Department of Personnel & Administration is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Heather Siegal heather.siegal@state.co.us The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.01 Vehicle inspection is required and review of assets are important. This position requires onsite attendance in our Denver office, parking is free and we work as a team in a casual atmosphere. Please acknowledge that you understand this position is onsite.
Yes
No
02
This position requires Experience Only: At least four (4) years of relevant experience in a fleet or automotive environment. OR Education and Experience: A combination of related education and/or relevant experience in a fleet or automotive environment equal to at least four (4) years Do you meet this qualification?
Yes
No
03
If you selected yes, please tell us about your qualifying education or equivalent experience here, including names of organization and dates of service
04
If offered this position, is the salary listed acceptable to you?
Yes
No
05
Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification's pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately. If you are a current State of Colorado employee, please list all State of Colorado Departments or institutions of Higher Education for which you have worked for and your Employee ID (if known):
06
Please describe how you learned of this job opening.
Required Question
AgencyState of ColoradoAddressSee the full announcement by clickingthe "Printer" icon located above the job titleLocation varies by announcement, Colorado, Websitehttps://careers.colorado.gov/ApplyPlease verify your email addressVerify Email