Job description:
Transaction Coordinator / Real Estate Operations Assistant
EXP Platinum Properties – eXp Realty | Northern Virginia
About Us
EXP Platinum Properties is one of Northern Virginia’s top-producing real estate teams, dedicated to providing an exceptional client experience through professionalism, communication, and care. We are a collaborative, fast-moving team that values organization, efficiency, and integrity. Our commitment to system-driven processes and lifelong client relationships sets us apart in the market.
About the Role
We’re seeking a highly organized, detail-oriented Transaction Coordinator / Real Estate Operations Assistant to manage our contract-to-close process and support our listing and operations teams.
This is not a sales position — it’s a key behind-the-scenes role ensuring every real estate transaction runs smoothly, deadlines are met, and clients feel supported at every step.
The ideal candidate thrives on checklists, accuracy, and communication. You’re comfortable using multiple platforms (Follow Up Boss, SkySlope, Bright MLS, Dotloop, Google Drive, etc.) and can confidently manage multiple transactions while maintaining top-tier customer service.
Key Responsibilities
Manage real estate transactions from ratified contracts through settlement.
Coordinate with clients, agents, title companies, lenders, and HOAs to ensure all contingencies, documents, and deadlines are met.
Maintain detailed files in SkySlope and Dotloop following established team SOPs.
Update MLS and Follow Up Boss statuses, track commissions, and ensure compliance with brokerage requirements.
Communicate clearly and proactively with clients and cooperating agents throughout the process.
Send and track required forms, addendums, utilities information, and settlement documents.
Support the team with ongoing administrative tasks, including scheduling, file organization, and marketing assistance as needed.
Periodically check in with lenders and title companies for EMD receipts, ALTA statements, and commission disbursement confirmations.
Coordinate client events and team outings as needed.
Qualifications
Previous real estate transaction or administrative experience required (TC, listing manager, or similar).
Strong written and verbal communication skills.
Highly organized, efficient, and detail-oriented.
Tech-savvy and comfortable learning new programs quickly.
Professional, punctual, and positive attitude — you thrive in a fast-paced team environment.
Knowledge of real estate contracts, forms, and transaction timelines.
Reliable transportation and a valid driver’s license.
No degree required — experience and attitude are what matter most.
Why Join EXP Platinum Properties
Work with one of the most productive and respected real estate teams in Northern Virginia.
Collaborative, supportive office culture that values growth, humor, and hard work.
Long-term position with opportunities to grow within the team.
Competitive compensation, training, and mentorship provided.
How to Apply
Submit your resume and cover letter as one attachment (Word or PDF) to hire at putnamgroupsells.com
Email Subject: Transaction Coordinator Position – [Your Name]
Include your cover letter in the body of your email as well.
Job Type: Full-time
Benefits:
Dental insurance
Health insurance
Paid time off
Pay: $40,000.00 - $55,000.00 per year
Work Location: In person