We’re Hiring: Administrative Assistant with QuickBooks Expertise
Join our vibrant and well-established party rental company! This is an incredible opportunity to grow in a dynamic industry while utilizing your skills in finance and administration.
Objective
Take charge of the financial management of our party rental business using tools like QuickBooks and Microsoft Office to ensure smooth and efficient operations.
Position Summary
We are seeking a full time highly motivated and detail-oriented Administrative Assistant with at least 2 years of experience in managing financial records, preparing financial statements, and performing various accounting tasks. Proficiency in accounting software, especially QuickBooks, and Microsoft Office is essential.
Key Responsibilities
Accounting & Bookkeeping:
o Manage accounts and bookkeeping using QuickBooks.
o Reconcile bank accounts, credit card accounts, and loan accounts.
o Classify and categorize financial transactions accurately.
o Maintain accurate financial records and ensure weekly cash flow management.
Tax Compliance:
o Track tax deadlines and ensure timely submission of returns and reports to regulatory authorities.
Cash Flow & Payments:
o Organize and schedule payments.
o Weekly cash flow report.
o Manage collections, including contacting clients to follow up on outstanding payments.
o Communicate effectively with vendors and suppliers to negotiate payment terms and schedules.
Administrative Support:
o Use Microsoft Office and QuickBooks tools for efficient organization and multitasking.
o Support daily operations with excellent time management and organizational skills.
Qualifications
Language Skills:
o Bilingual in English and Spanish (required).
Technical Skills:
o Proficiency in QuickBooks and Microsoft Office (Word, Excel, Outlook).
Soft Skills:
o Strong written and verbal communication abilities.
o Self-starter with excellent organizational skills.
o Ability to meet deadlines and thrive in a team-oriented environment.
Why Join Us?
Be part of a supportive and innovative team.
Contribute to a growing business in the exciting party rental industry.
Opportunity to enhance your skills and grow professionally.
If you’re a driven individual with a passion for finance and administration, we’d love to hear from you! Apply now and take the next step in your career.