Please respond with a resume that includes your phone number & current local address.
The Administrative assistant is an important part of the team. This position is responsible for answering, screening and forwarding calls, taking accurate messages and providing helpful information to customers.
Duties and responsibilities include, but are not limited to:
1. Collect, sort, distribute and prepare mail, messages and incoming emails.
2. Handle customer communications.
3. Accurately file and maintain records.
4. Perform administrative support and clerical tasks such as:
Maintain updated vendor files & file numbers.
Verify accuracy of receiving reports/statement against vendors' bills.
Enter bills into computer system verifying accuracy of amounts charged.
Prepare vendor checks for mailing
Pulling customer files for invoicing.
Creating customer invoice along with verifying customer information and updating in computer system, including shipping address, customer phone number, PO #'s, shipping method & shipping charges.
Emailing invoices to customers after being created.
Receiving payments from customers and recording correct data.
5. Shipping products to the customer in the most timely, economical & accurate way possible
Please respond with a resume.