William's Contracting, Inc is a leader in the construction industry, specializing in commercial daycare renovations. With a commitment to excellence, innovation, and sustainable practices, we have built a reputation for delivering high-quality projects on time and within budget.
Position Overview:
We are seeking a bilingual, highly organized and detail-oriented Executive Assistant with a strong background in the construction industry. The ideal candidate will be responsible for providing top-tier administrative support to our executive team, ensuring smooth daily operations, and contributing to the overall efficiency and success of our projects.
Key Responsibilities:
Provide comprehensive administrative support to the CEO and other senior executives, including managing calendars, scheduling meetings, and handling correspondence.
Assist in the preparation of reports, presentations, and project documentation.
Coordinate and manage communication between the executive team and internal/external stakeholders, including clients, contractors, and vendors.
Support project management activities by tracking project timelines, deliverables, and budgets.
Prepare and review contracts, proposals, and other construction-related documents.
Maintain and organize confidential files, records, and documents.
Handle travel arrangements, expense reports, and other logistical tasks for the executive team.
Conduct research and gather information on industry trends, competitor analysis, and potential business opportunities.
Assist in organizing company events, meetings, and conferences.
Perform other duties as assigned to support the executive team and overall business operations.
Qualifications:
Proven experience as an Executive Assistant, preferably within the construction industry.
Strong understanding of construction processes, terminology, and documentation.
Exceptional organizational and multitasking skills with the ability to prioritize tasks effectively.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
Ability to work independently and maintain confidentiality with sensitive information.
Strong problem-solving skills and attention to detail.
Bachelor’s degree in Business Administration, Construction Management, or a related field is preferred.
What We Offer:
Competitive salary and benefits package.
Opportunity to work with a dynamic and growing company in the construction industry.
Professional development and career growth opportunities.
Collaborative and supportive work environment.
If you are a detail-oriented individual with exceptional organizational abilities and a passion for supporting senior executives, we encourage you to apply for this rewarding position.
Job Type: Full-time
Pay: $55,000.00 - $65,000.00 per year
Benefits:
401(k)
Dental insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
On call
Weekends as needed
Experience:
Microsoft Excel: 1 year (Required)
Microsoft Office: 1 year (Required)
Booking Travel
Language:
Spanish (Preferred)
Travel 25% ( once a quarter)