One of my client companies is seeking a Bilingual (English and Spanish speaking and writing) Purchasing Assistant for their office in northwest Miamion-site career opportunity, Monday - Friday, 9 am - 5 pm. Non-exempt hourly position; $22-28.00/hour plus benefits. My client will perform a background screen if offered the position.
The Purchasing Assistant is a crucial member of the team, responsible for providing administrative and operational support to the purchasing and inventory departments. This role ensures the seamless flow of inventory and materials from procurement through to delivery and internal processing. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks efficiently to support the company’s supply chain and production needs.
Duties and Responsibilities:
The key functions include, but are not limited to the following:
Order and Inventory Management:
Enter new inventory items into the system.
Create purchase orders and track vendor shipments to ensure timely arrivals.
Coordinate cargo pick-up and delivery, and process import shipment releases.
Follow up on purchase receipts and inform the team of any discrepancies.
Update inventory to reflect all purchase order receipts.
Production and Inventory Adjustments:
Work orders for sewing team for new collection linens orders.
Logistics Coordination:
Coordinate bookings for shipments and deliveries.
Inventory Control & Stock Management:
Maintain accurate records of purchases, deliveries, and supplier contracts. Include details such as dates, vendors, quantities, and discounts.
Assist in managing inventory levels to minimize excess inventory and avoid stockouts.
Administrative Support:
Provide administrative support to the purchasing department. This includes filing, data entry, report generation, and other tasks as needed.
Compliance & Documentation:
Ensure all purchasing activities comply with internal policies, procedures, and relevant regulations.
Maintain audit-ready records of all procurement-related documents.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Language Ability:
Ability to read, analyze, and interpret business documents.
Strong communication skills, both written and verbal.
Bilingual in English and Spanish is a must.
Math Ability:
Ability to work with mathematical concepts related to inventory, such as percentages, proportions, and volume.
Reasoning Ability:
Strong organizational skills and problem-solving ability with attention to detail.
Strong problem-solving skills and the ability to make decisions in a fast-paced environment.
Computer Skills:
Proficiency in Microsoft Office (Word, Excel) and inventory management software.
Education/Experience:
Associate's degree in supply chain management, business, or a related field; or equivalent experience.
1-2 years of experience in purchasing, procurement, or supply chain management.
Previous experience in a purchasing, administrative, or inventory-related role is preferred.
Experience with inventory management software is a plus.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate.