Project Coordinator

Beacon Hill Associates is seeking a polished and highly organized Project Coordinator for a contract assignment supporting a senior-level consultant within the executive search and leadership advisory space. This role requires strong scheduling abilities, excellent communication skills, and the capacity to manage multiple moving parts in a polished, fast-paced professional environment.This position follows a hybrid schedule after training (minimum 2 days onsite per week). Standard hours are 8:30AM-5:00PM with slight flexibility.About the RoleThe Project Coordinator acts as the strategic partner to a senior consultant, managing all phases of high-level search and advisory projects. You will serve as a key point of contact for clients and candidates, oversee workflow, coordinate meetings, prepare documents, and ensure all project steps are executed smoothly.Daily Responsibilities Manage and drive all phases of search and advisory project workflows Coordinate heavy scheduling for client meetings, candidate interviews, internal team calls, and multi-party committees Prepare and format polished client-facing documents (status memos, job specs, proposals, etc.) Serve as a professional, reliable point of contact for clients and candidates Support business development activities and help track outcomes Communicate updates to internal teams and adjust timelines based on client needs Process expense reports, support invoicing, and help track financials Maintain accurate, confidential data within internal systems Partner with Researchers, Office Coordinators, and shared services teams Host candidates and clients on onsite daysIdeal Candidate Experience in executive search, recruiting, or professional services strongly preferred Strong background in managing complex, high-volume calendars Excellent written and verbal communication skills, comfortable engaging with executives Detail-oriented with strong project management and organizational skills Proactive, resourceful, and able to problem-solve quickly Bachelor's degree preferred Highly proficient in Microsoft Office, especially Excel and PowerPoint Professional presence, polished communication, and reliability are essentialAdditional Details Pay Rate: $35-$40 per hour Schedule: 8:30AM-5:00PM (some flexibility) Hybrid: Minimum 2 onsite days after training Location: Midtown Atlanta Duration: Through December 30th, with possible extension depending on leave status Start Date: ASAPClosing StatementIf you are highly organized, professional, and experienced in managing complex projects and executive-level communication, we encourage you to apply with Beacon Hill Associates.Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)