Registrar's Office Data and Systems Specialist Posting Number S01330JP Department Registrar Job Summary The Registrar’s Office Data and Systems Specialist participates as a member of a team within the Office of the Registrar, engaging with virtually all of the office’s processes in support of the office’s mission to create, maintain, and protect the academic records of current and former students. This role’s primary responsibilities are related to managing reporting for campus constituents, maintaining the degree progress system, maintaining the integrity of the data and its input as it relates to course and student information.Essential Functions:
Develop comprehensive knowledge of existing Student Information System functionality and data, its relationships and functions within the Student, Faculty, and Staff domains. Input, process, and verify data associated with students and College courses. This includes taking primary responsibility for: 1) maintaining system functionality related to degree progress by performing technical tasks such configuring academic requirements; 2) running the AP test scores inbound Workday integration and supporting legacy processes for this and other data loads; 3) ensuring that system user documentation such as job aids and reference guides is continually maintained and up to date.
Serve as the primary point of contact in the Registrar’s Office for data requests and develop reports using SQL , Cognos, or Workday while adhering to established reporting standards and processes. Develop a close, collaborative, and ongoing working relationship with Institutional Research, Analytics, and Consulting and participate regularly in enterprise reporting meetings. Provide customer service and training to campus constituents about where they can access data that is commonly available. Develop comprehensive knowledge of Workday Student business objects and data sources as well as a working knowledge of historical data elements migrated to a new SQL Server data back up solution to support historical reporting as needed.
In partnership with Associate Registrar for Technology and IT liaison, serve as a back up liaison with IT and develop a collaborative working relationship with Information Technology (IT) personnel.1) Periodically attend IT meetings as a delegate to ensure RO needs are communicated and coordinated within the context of IT activities and projects. 2) Participate as a back up application administrator to support the management of user access to authorized domains and business objects, assist with business process troubleshooting and routine system testing. This includes accessing the Bowdoin Workday Support ticketing system (Team Dynamix), accessing assigned tickets, and resolving support requests from students, faculty, and staff with a customer service-oriented attitude.
Benefits and Pay:
The hiring range for this position is expected to be: $65,000 – $72,000.
A variety of health insurance plans (Medical, Vision, Dental)
Generous Retirement Plan – 10.12% annual compensation contribution (Eligible after 1 year of service and age 26)
Life and Disability Insurance
Paid time off – Vacation, Personal, Holidays, and Special Days Off Paid parental leave.
Free fitness and wellness classes!
And more: https://www.bowdoin.edu/hr/benefits-perks/index.html
Education/Skills Requirements
Bachelor’s degree or equivalent combination of experience.
Strong technical and analytical skills with a focus on data integrity and security.
Excellent problem-solving abilities and attention to detail.
Ability to work collaboratively in a team environment and communicate effectively with both technical and non-technical stakeholders.
Advanced Excel and Word skills, as well as experience with Office 365 are necessary.
Preferred:
Individual should learn degree progress, reporting systems, systems associated with student and academic data
Banner Student, Canvas, Courseleaf, Qualtrics, SQL and/or PL/ SQL , Workday.
Experience Requirements and/or Equivalents
At least 3-5 years of experience managing complex data systems
Understanding of complex data sets and how to build and maintain reports using that data.
Experience with data systems, multiple data/reporting tools, and familiarity with data warehousing.
Individual should be able to collaborate with constituencies across campus to support information needs, including clear, precise communication and flexibility to adjust as needs change.
Demonstrate a willingness and ability to learn and quickly adapt to new technologies, business processes, and procedures; the willingness to contribute to any office process during periods of peak demand.
Abide by FERPA and other policies related to confidentiality of data and records.
Preferred:
Bowdoin is moving to Workday Student so prior experience is highly preferred.
Experience with Ellucian Banner Student administration, SQL and/or PL/ SQL , Toad, ODS , Cognos, DegreeWorks, Workflow, and/or content management tools.
Standard Work Days and Hours
This position is full-time, year round working Monday – Friday, 8:30 am – 5:00 pm with occasional evening or weekends as required.
Opportunity to work a hybrid schedule with 2 days per week required in the office on campus.
About Bowdoin
Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.Shift Employment Category Full Time Year Round FTE 1.00 Benefits Eligible Yes Pay Type Salaried Background Check Package Requirements Faculty/Administrative Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? No Is a pre-placement physical required for this position? No Posting Date 08/26/2024 Applications Accepted Until Open Until Filled No Type of Posting Internal/External Special Instructions to Applicants EEO Information Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.Supplemental Questions