Administrative Assistant/Assistant Park Manger (Phenix City, AL)

Administrative Assistant/Assistant Park Manager

We are in search of a full-time, long-term, career-seeking Administrative Assistant/Assistant Park Manager who will help us grow our businesses in Mobile Home Parks and Used Car Sales. Must have proven skill set in all clerical skills and be energetic, efficient, prompt, punctual, dependable and able to work on Saturdays. Also, must have a background in leasing or park management.

Job Summary:

Provide administrative and clerical support for the owner of Mobile Home Parks and Used Car Lot. Duties are moderately complex to complex and include typing, word processing, maintaining Excel spreadsheets, answering telephone calls, greeting clients/customers, organizing/filing data, processing used car sales and maintaining accurate records of all sales and inventory.

Job Duties & Responsibilities:

Mobile Home Park:

Assist owner with management of eight parks to include: Greet clients, customers, and visitors; collect rent; process rental applications for approvals (credit check, rental history, etc.); execute new leases; advertise rentals; payment of bills/invoices; answer telephone; respond to email rental inquiries; type and distribute late notices in timely manner per SOP; maintain accurate files (both paper and electronic); retrieve and open/sort mail; maintain a supply of routine office supplies; conduct inventory checks and request office supplies as needed; maintain confidentiality for proprietary information; maintain general files; maintain SOP manuals; process payroll; post rents; collect delinquencies; process evictions; accurate reporting of rent and deposits;

Used Car Lot:

Greet customers on used car lot; internet advertisement of stock; payment of bills/invoices; respond to email vehicle inquiries; maintain accurate files (paper and electronic); maintain auto supplies; conduct monthly inventory of vehicles; process Bill of Sale for all car sales; accurate processing of vehicle titles; process new stock into inventory; monthly payment of car sale taxes to state, county and city; tracking inventory monthly; maintain SOP manuals; process deposits; assist buyers with outside financing; look-up CARFAX on potential vehicles; and accurately look-up current value of vehicles.

Requirements:

ïƒ High School Diploma or completion of GED

ïƒ Prefer minimum two (2) years college in Business Administration

ïƒ Three (3) years of experience in an Administrative Assistant role

ïƒ Three (3) years Assistant Park Manager or Park Manager experience

ïƒ Prefer experience with vehicle titles

ïƒ Must be able to work Saturdays

Required Knowledge, Skills, and Abilities:

 Intermediate knowledge of Microsoft Word and Excel

 Basic knowledge of PowerPoint

 Strong proficiency using a Personal Computer

 Strong communication skills and the ability to communicate effectively both verbally and in writing

 Strong organizational skills and detail oriented and the ability to maintain information in a logical and easily accessible manner

 Strong customer service skills and the ability to portray a positive image of the companies

 Interpersonal skills and the ability to communicate with individuals with respect

 Ability to fluently read and write standard American English

 Ability to be detail oriented and focused

 Ability to type documents with zero errors

 Must be able to work well without supervision