Administrative Assistant I
About the role:
The Food Service (FS) Administrative Assistant is primarily responsible for working with customers, vendors and in-house personnel to create production records, and retrieves, consolidates, inputs and disperses the required daily transactions. The FS Administrative Assistant completes data entry, maintains accurate daily, contract and audit records, and provides excellent customer service, including coordinating catering bookings.
Job Type: Full Time; Temp to hire
Pay: $17-$19/hour depending on experience, PAID WEEKLY
Location: Honolulu
Start: ASAP
Schedule: Monday to Friday 6:00am to 2:00pm
(May be required to work outside of normal business hours: weekends and holidays to meet operational needs and contract requirements)
Parking: Not available
ESSENTIAL DUTIES & RESPONSIBLITIES:
- Answers phone calls and provides information and assistance to all levels of staff, clients, and to external consumers.
- Provides excellent customer service.
- Handles correspondence and communication.
- Prepares and distributes delivery information to drivers. Works closely with drivers to resolve issues that may arise. Gathers and organizes documentation received from drivers.
- Responds to all catering inquiries on a timely basis providing excellent customer service. Works with the Kitchen - Manager to ensure all orders can be fulfilled as requested.
- Disseminates the daily and monthly menus.
- Works with customers to gather meal counts and special dietary needs.
- Prepares daily production records and distributes meal information to the Kitchen.
- Prepares, distributes and enters all information required on sales to customers. Generates the invoice on catering orders.
- Assists in tracking and monitoring contract requirements.
- Closes the POS system daily and reconciles daily transaction for Finance.
- Prepares and submits invoices to Finance.
- Directly works with customers (contracted and non-contracted) directly.
- Works with Marketing on sales and customer service issues.
- Assists supervisors to report workplace injuries according to established procedures including calling Medcor immediately for instructions to care for injury and follow-up with incident report in a timely manner.
MINIMUM QUALIFICATIONS:
Education: High School or Certificate of Completion or equivalent
Experience: Minimum two to three years in related work
Clearance/Certification: 1) TB clearance, 2) Criminal background check, 3) Pre-employment drug testing, 4) Child Protective Services/Adult Protective check.
TO APPLY: Text ADMIN I to 808-533-9068 to receive a link to our online application and to speak to a recruiter.