Company Overview:
Control Engineers is a dynamic and innovative engineering firm specializing in cutting-edge projects across various industries.
Position Summary:
As an Administrative Assistant, you will play a crucial role in supporting our engineering team. Your organizational skills, attention to detail, and proactive mindset will contribute to the smooth operation of our office. You’ll be the backbone of our administrative processes, ensuring efficiency and effectiveness.
Responsibilities:
Office Management:
- Greet visitors, answer phone calls, and manage incoming/outgoing mail.
- Maintain office supplies, equipment, and cleanliness.
- Coordinate meetings, conferences, and travel arrangements for team members.
Document Management:
- Assist with drafting, formatting, and proofreading documents, reports, and presentations.
- Manage digital and physical filing systems.
- Maintain confidentiality of sensitive information.
Calendar Coordination:
- Schedule appointments, meetings, and project deadlines.
- Remind team members of upcoming events.
Communication:
- Liaise with clients, vendors, and internal staff.
- Handle email correspondence and inquiries.
Data Entry and Record Keeping:
- Timesheet entry
- Bill entry
- Update databases and records accurately.
- Prepare expense reports and track invoices
- Invoice creation
Qualifications:
- Education: High school diploma or equivalent; additional certifications in office administration preferred.
Experience:
- Minimum 2 years of administrative experience, preferably in an engineering or technical environment.
- Proficiency in Quickbooks
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Skills:
- Excellent organizational and time management skills.
- Strong attention to detail.
- Effective communication (both written and verbal).
- Ability to multitask and prioritize.
Attributes:
- Professional demeanor and positive attitude.
- Adaptability and willingness to learn.
- Team player with a proactive mindset.
Benefits:
- Competitive salary and benefits package.
- Collaborative work environment.
- Exposure to exciting engineering projects.
Application Process:
Interested candidates should submit their resume, cover letter. Please include “Administrative Assistant Application” in the subject line. We look forward to hearing from you!