Job Summary
The Administrative Assistant plays a key role in ensuring our office runs smoothly. You will support daily operations, assist clients, and help maintain accurate and organized records. Training is provided, and employees who show strong numerical aptitude and reliability may advance into payroll processing or accounting support roles.
Duties
Greet and assist clients in person and by phone professionally
Manage incoming calls, emails, and correspondence
Schedule client appointments and maintain office calendars
Prepare and organize documents for accounting, tax, and payroll departments
Perform data entry, scanning, and filing of client records
Sort and distribute incoming mail and manage outgoing mail
Maintain an orderly and professional front office environment
Assist with billing, payments, and client follow-up
Support accountants and management with administrative projects
Qualifications
Administrative, office, or customer service experience preferred
Experience in a professional office setting preferred (accounting/financial environment a plus)
Aptitude for working with numbers and learning payroll/accounting tasks
Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
Strong communication and interpersonal skills
Excellent organization and time management abilities
Professional appearance and attitude
Reliable, punctual, and eager to learn
Compensation & Benefits
Competitive pay: $37,000 annually with advancement opportunities
Full benefits package, including:
401(k) participation & profit-sharing
Medical insurance
Discretionary bonuses based on performance
Paid training and professional development
Career advancement into payroll and accounting roles for qualified individuals
Supportive, team-oriented work environment