Pre-Event Duties: 3-6 months
Event planners work closely with our production team to determine the purpose and scope of an event. They establishes the time and location, and sets a budget for the planner. Working under these parameters, the event planner seeks bids from local meeting places and service providers, such as caterers. The event planner may need to contract for lodging and transportation services for guests, or arrange meetings and breakout sessions within an event.
During the Event:
The planner supervises setup for the event, including the use of equipment such as sound systems and video screens. While the event is in progress, the planner works to keep the guests and host satisfied and strives to meet their needs. A successful planner makes sure the event stays on schedule and that featured speakers or performers are prepared and cued. At the conclusion, the event planner is responsible for supervising cleanup. The planner meets with the client to review the event.