Office Administrator

A prestigious global investment firm is seeking an experienced Office Administrator to support its Chicago headquarters. This role is pivotal in ensuring smooth daily operations, creating a welcoming environment, and providing essential support to leadership and staff. We're looking for a highly organized, proactive professional who thrives in a fast-paced setting and can manage diverse administrative and operational responsibilities with confidence.Key ResponsibilitiesOffice Operations: Oversee day-to-day office functions, provide reception coverage, manage calls and inquiries, greet visitors, coordinate meetings, and handle mail/shipping services.Facilities & Workplace Management: Act as liaison with building management and vendors, maintain office appearance and functionality, manage supplies, support compliance programs, and oversee seating/floorplans.Employee Onboarding: Prepare workspaces for new hires, manage ID card access, complete I-9 verifications, and conduct office tours.Team Collaboration: Partner with the global Corporate Services team, contribute to firmwide initiatives, and assist with onsite events.Qualifications3+ years of office administration or operations experience, ideally within financial services.Strong communication, organizational, and multitasking skills.Ability to prioritize effectively, work independently, and adapt quickly to changing needs.Proficiency in Microsoft OfficeProfessional demeanor, excellent customer service, and strong interpersonal skills.What We OfferCompetitive compensation with performance-based bonuses, comprehensive benefits package, onsite gym and moreBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)