Construction Associate

POSITION OVERVIEWThis position will report to and provide general administrative support to the Construction Management Team and VP of Construction & Development. Your initial responsibilities will focus on assisting our construction team with various project-related tasks, and assignments.RESPONSIBILITIESLead the process of tracking and organizing project related information for the department’s construction management and development projects.Acts as point of contact and liaison with our internal transaction team, outside customers, vendors and general contractors.Attend project construction meetings, prepare minutes and agendas.Coordinate the department’s needs and schedules with customers, vendors, and general contractors.Composes and prepares routine correspondence for the department.Organizes and maintains filing system, both hard and electronic files, and manages the transfer of them to property management, customers, and/or consultants.Lead the organization and process tracking for the department and its projects.Update and maintains various forms, (Owner agreements, job status report, misc. construction documents.)  Prepares RFP’s for upcoming construction bids, (including organizing and scheduling pre-bid meetings.)Coordinate and attend scope meetings with tenants and contractors, as needed. Prepares and review of AIA contracts with all necessary attachments (drawings, insurance, work letter, etc.)Ensuring that all construction policies and procedures are followed for the various owners and/or landlords.Draft correspondence to existing and prospective vendors.Sort, distribute and follow up with project mail and e-mail; prepare outgoing packages, mail, and courier to meet daily deadlines. Update and enter vendor contacts.File and prepare monthly expense reports.Prepare, bill and maintain construction management fees.  Prepare project close-out packages. Schedule project inspections and maintain tracking log. Provides general administrative duties as required.