Administrative Assistant 2 (WAE)Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4614569) ApplyAdministrative Assistant 2 (WAE)Salary $1,985.00 - $3,572.00 MonthlyLocation Monroe, LAJob TypeClassifiedJob NumberOPH/CG/198586DepartmentLDH-Office of Public HealthOpening Date08/09/2024Closing Date8/19/2024 11:59 PM Central
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Supplemental InformationThe Louisiana Department of Health is dedicated to fulfilling its mission through direct provision of quality services, the development and stimulation of services of others, and the utilization of available resources in the most effective manner. About this position:This position is located within the Louisiana Department of Health / Office of Public Health / Engineering Services / Ouachita ParishAnnouncement Number: OPH/CG/198586 Cost Center: 3262208510 Position Number(s): 50579243 This vacancy is being announced as a Classified Part-Time WAE position and will not exceed 1245 hours in a 12 month period.AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLLOWING COMPETENCIES:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
Preferred Competencies:Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources. Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change. Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization. Following Policies & Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity. No Civil Service test scoreis required in order to be considered for this vacancy.To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.For further information about this vacancy contact: Ciera Green Ciera.Green@la.gov (ContactEmail@la.gov) LDH/HUMAN RESOURCES BATON ROUGE, LA 70821 225-342-6477 This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218. Minimum QualificationsMINIMUM QUALIFICATIONS:One year of experience in which clerical work was a major duty.SUBSTITUTIONS:Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience.Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for the required one year of experience.College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.NOTE: Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.NOTE: Any college hours or degree must be from an accredited college or university.Job ConceptsFunction of Work:To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual.ORTo provide highly-skilled keyboarding support in the transcribing and recording of information.Employees perform recurring duties independently, however, are given specific instructions for non-routine assignments as needed.Level of Work:Experienced.Supervision Received:General from a professional, supervisor or manager.Supervision Exercised:None.Location of Work:May be used by all state agencies.Job Distinctions:Differs from Administrative Assistant 1 by the presence of responsibility for duties that begin requiring independent judgment and initiative to perform.Differs from Administrative Assistant 3 by the absence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties.Examples of WorkMaintaining hard files and electronic data files/systems, organizing, updating, and purging files as requested Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents. Assisting with inventory and property control functions Making copies of documents, files, letters, handouts, meeting notes, and agendas. Prepare large volume mailings including sorting letters and stuffing envelopes Check and review mail and distribute to appropriate staff. Retrieve packages from the mail room Receive visitors and direct them to appropriate members of the staff Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at https://info.groupbenefits.org/Parental Leave– Up to six weeks paid parental leaveMore information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspxHolidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/YourRetirementSystem.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
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ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.
1= I have no experience and/or am uncomfortable accepting direction
2= I have limited experience or require assistance to accept direction
3= I can accept direction
4= I can accept directions and help others improve their ability to accept direction
02
ADi: Explain your rating by providing specific and relevant examples in the box below.
03
AEI: Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources.
1= I have no experience and/or am uncomfortable acting with ethics and integrity
2= I have limited experience or require assistance to act with ethics and integrity
3= I can act with ethics and integrity
4= I can act with ethics and integrity and help others improve their ability to act with ethics and integrity
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AEI: Explain your rating by providing specific and relevant examples in the box below.
05
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
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CE: Explain your rating by providing specific and relevant examples in the box below.
07
DPf: Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.
1= I have no experience and/or am uncomfortable displaying professionalism
2= I have limited experience or require assistance to display professionalism
3= I can display professionalism
4= I can display professionalism and help others improve their ability to display professionalism
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DPf: Explain your rating by providing specific and relevant examples in the box below.
09
TCr: Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
1= I have no experience and/or am uncomfortable thinking critically
2= I have limited experience or require assistance to think critically
3= I can think critically
4= I can think critically and help others improve their ability to think critically
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TCr: Explain your rating by providing specific and relevant examples in the box below.
Required Question
AgencyState of LouisianaAddressFor agency contact information, please refer tothe supplemental information above.Louisiana State Civil Service, Louisiana, 70802Phone(866) 783-5462Websitehttp://agency.governmentjobs.com/louisiana/default.cfmApplyPlease verify your email addressVerify Email