Facilities Administrator

The Part-Time Seasonal Facilities Administrator supports The White Barn’s Engineering team in maintaining the property to the highest brand and guest experience standards. This role works closely with the Engineering Director to coordinate maintenance projects, track work orders, and ensure compliance with safety and operational procedures. The Facilities Administrator also assists with vendor coordination, new construction support, documentation, and budgeting to help ensure smooth day-to-day operations across all areas of the property.Serve as the main point of contact for maintenance requests and vendor coordination.Maintain maintenance logs, inspection reports, and vendor contracts.Schedule and track preventive maintenance for HVAC, plumbing, lighting, and equipment.Track and report on maintenance and capital improvement projects.Assist with budgeting, purchase orders, and invoice processing.Prepare documentation for audits, permits, and regulatory compliance.Support environmental sustainability, health, and safety initiatives.Assist with renovation or capital projects, ensuring communication and documentation are maintained.Respond to urgent maintenance or safety issues as needed.Partner with other departments to support operational continuity.