Administrative Support Specialist

POSITION SUMMARY AACOM seeks a highly organized and resourceful Administrative Support Specialist to provide exceptional administrative support to the Office of the CEO and Executive Leadership Team. This role requires outstanding communication, multitasking, and problem-solving skills, combined with the ability to handle confidential information with the utmost discretion and professionalism. The ideal candidate thrives in a fast-paced, dynamic environment. WHAT YOU’LL DO The Administrative Support Specialist will play a crucial role in providing high-level support to the CEO and Executive Leadership Team, ensuring seamless day-to-day operations. Key responsibilities include managing and maintaining executive calendars, coordinating meetings, and handling travel arrangements with precision. Acting as a gatekeeper, the specialist will prioritize communications, prepare agendas, reports, and presentations, and handle sensitive information with the utmost discretion. This role involves serving as a primary point of contact for internal and external stakeholders, drafting correspondence, and facilitating communication across teams under the guidance of the Chief of Staff. The specialist will organize travel, meetings and events, ensuring flawless execution of logistical details. Administrative duties include managing budgets, tracking expenses, maintaining records, and overseeing office supplies. The role also encompasses support for strategic initiatives and special projects, enabling efficient decision-making for the leadership team.