The Lead Administrative Assistant is responsible for providing high-level administrative support to a group of three Vice Presidents and their teams within the Supply Chain division. This role reports directly to the Team Lead, Admin Assistant, and serves as a key point of coordination and communication for the leadership team.Main responsibilitiesDeliver comprehensive administrative support to 3–4 Vice Presidents, managing diverse needs and priorities.Coordinate complex travel arrangements, manage calendars, and handle daily meeting logistics for assigned VPs.Prepare, review, and submit expense reports accurately and in a timely manner.Organize meetings with internal and external stakeholders across various international time zones.Demonstrate flexibility and responsiveness to requests and meetings that may occur outside standard business hours.Create, edit, and distribute reports, presentations, and internal communications as required by the team.Plan, coordinate, and execute departmental events and meetings, ensuring all logistics are managed seamlessly.Process and track invoices, ensuring correct coding and timely approval in accordance with company policies.Provide back-up assistance to other admin team members as needed, fostering strong team collaboration.Manage departmental supplies, equipment, and resources to support efficient operations.Assist with additional administrative projects and assignments as directed by the Team Leader, Executive Assistant.