I’m looking for an Administrative, Marketing, and Operations Assistant to support my work as an entrepreneur and psychologist. I oversee the advertising for various businesses and run a neurodiversity-centered therapy clinic along with a music therapy side business. I am looking for someone that can serve as an assistant that can help me with various business tasks. If you’re organized, resourceful, and passionate about making a real impact, this role could be perfect for you!
TO APPLY PLEASE SEND A SHORT INFORMAL VIDEO SUBMISSION (LOOM.COM OR ONE TAKEN ON YOUR PHONE)
SEE INSTRUCTIONS FOR VIDEO SUBMISSION BELOW
Position Type:
Remote, Self-Managed, Contractual
Year-End Bonus: 10% end-of-year bonus from business partnerships that you build.
About the Role
In this position, you’ll manage ad campaigns, build meaningful partnerships with healthcare clinics, and provide some admin support to a psychology clinic.
You’ll have the flexibility to set your own hours and manage projects with minimal oversight.
This is also an evolving role, meaning that tasks and responsibilities may shift as the businesses grow. For someone with the right fit, this role could evolve into a higher-level position as the businesses expand.
Responsibilities
Marketing Campaigns & Content Creation (Approx 5-10 hours/week)
Develop and monitor advertising campaigns across Google, Facebook, and other platforms for multiple businesses ensuring targeted reach and measurable results.
Design digital ads, flyers, and simple promotional videos (1-2 minutes) to share across social media and digital channels.
Create a content calendar to ensure regular, consistent brand engagement and outreach.
Provide monthly campaign reports with insights and suggestions for continuous improvement.
Outreach & Relationship Building (Approx 5 hours/week)
Connect with various businesses to introduce what our business offers.
Coordinate and give short presentations to businesses.
Gather and incorporate feedback from these outreach efforts to enhance the program’s approach.
Serve as a professional and friendly liaison between our services and potential clinic partners, creating lasting, positive relationships.
Administrative Support (Approx 2-3 hours/week)
Oversee billing, payment reconciliation, and bookkeeping in QuickBooks.
Conduct regular audits to ensure accurate billing and payments, promptly addressing any discrepancies.
Occasional scheduling of clients in Google Calendar or CRM.
Self-Tracking & Project Management
Use tools like Trello or Asana to track tasks, set milestones, and keep projects organized.
Provide brief self-assessment reports each month, sharing accomplishments, challenges, and any adjustments you’re making to stay productive and on track.
What I’m Looking For
Marketing & Advertising Know-How: (Google Ads, Facebook, and Instagram, etc.)
Creative Content Skills: (Canva, and basic video-editing tools to create materials that communicate our brands effectively.)
Tech-Savvy & AI-Friendly: Familiarity with AI tools like ChatGPT, CRM software like Simple Practice (easy to learn if you don’t know), and AI automation tools like Make.com (also easy to learn if you don’t know it already).
Bookkeeping Basics: …to handle billing, payment tracking, and monthly account reconciliation.
Friendly & Professional Communication: Since you’ll often represent me in outreach, you’re confident presenting our services in a compelling way and enjoy building meaningful connections.
Exceptional Organization: Whether it’s managing a calendar, setting up billing systems, or conducting research, you keep everything running smoothly and efficiently.
Ideal Traits for Success in This Role
Trustworthy and Detail-Oriented: You handle sensitive tasks like billing with care and confidentiality (especially since you will be dealing with PHI).
Proactive and Self-Starting: Not only do you complete tasks independently, but you also look for ways to improve processes and anticipate what’s needed next.
Disciplined with Time Management: You’re responsible with your time, especially since you’ll be setting your own pace to balance tasks across multiple projects.
Application Process
1. Pre-Interview Video Submission:
REQUIRED FOR CONSIDERATION
Please submit a 3-10 minute video to the craigslist email, introducing yourself and describing how you’d approach this role.
This can be a Loom video or a short informal video taken on your phone.
Here are some suggested prompts on what to share in the video:
Tell me about yourself, your background, and why you’re interested in working with an entrepreneur and psychologist across multiple business ventures.
What unique skills or experiences do you bring to this role, and how do you see them contributing to the diverse responsibilities of this position?
How would you approach creating an ad campaign? What steps would you take to make it effective and targeted?
Describe your experience with managing billing and payments. How do you ensure accuracy and stay organized with financial records?
Because this role requires proficiency with various software, technology, and AI tools, the video submission serves as an initial assessment of these skills. Applicants who pass this first stage will be contacted to move forward in the interview process.
2. Resume:
Please submit an up-to-date resume highlighting your relevant experience, skills, and accomplishments that align with the responsibilities of this role. Be sure to include any marketing, administrative, and project management experience, as well as familiarity with tools or software mentioned in the job description.
3. Portfolio Review:
If you have a portfolio of past work, I would love to see samples of your work in design, video content, and advertising materials. This is not required though, and applicants who do not have a portfolio will still be considered.
If this sounds like the opportunity you’ve been looking for, please apply!
I’m excited to find someone who’s ready to bring their talents, initiative, and creativity to my team.
I look forward to working with you!