Working Title: Office & Admin Specialist PrinJob Class: Office & Administrative Specialist, PrincipalAgency: Corrections Dept
Job ID : 81147
Location : Oak Park Heights
Telework Eligible : No
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 10/19/2024
Closing Date : 10/25/2024
Hiring Agency/Seniority Unit : Corrections Dept / Corr-Oak Park Heights-AFSCME
Division/Unit : Minn Corr Facl - Oak Park Hgts / OPH Records/Mailroom Supv
Work Shift/Work Hours : Day Shift
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $23.76 - $32.06 / hourly; $49,610 - $66,941 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : (Required for AFSCME)
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.This position exists to support facility operations by coordinating and handling Department of Corrections (DOC) commitments, release violators, criminal records, detainers, and releases in accordance with Minnesota Statutes, DOC policies, and facility procedures. This position will prepare and conduct a complete and careful examination of adult resident releases and detainers for the DOC. This includes the careful review, determination, and final release audit of all aspects of releases and detainers to ensure there are no discrepancies. For each release, this position will audit for active detainers, discipline records, resident identity, and verity appropriate release type and accurate release date of resident.This position must continuously monitor and manage resident caseload in a timely and accurate manner to ensure caseworkers, security staff, DOC, outside agencies, victims, and the public have current data and to ensure proper incarceration and release of each resident to ensure accurate facility county, accurate public DOC information, victim notification, and overall safety within the facility and community. The person in this position will serve as Records lead worker to support staff that provide institution wide clerical services.This position will also provide warrant coverage for MCF-Oak Park Heights After-Hours Warrants Unit. This includes issuing, canceling and updating fugitive warrants and detainers in compliance with Minnesota Law and department policy on the arrest, detention and release of conditional releases. This position ensures that the After-Hours Warrants Unit provides the necessary administrative control to meet compliance requirements for entering and canceling warrants into the National Criminal Information Center (NCIC), the Criminal Justice Information System (CJIS), and Corrections Operations Management System (COMS) database.Minimum Qualifications
English language skills (reading, writing and speaking) sufficient to read, explain and interpret a variety of documents, policies and procedures and compose and edit correspondence and reports using proper grammar, punctuation, and spelling.
Typing/keyboarding skills sufficient to perform skilled typing tasks with speed and accuracy.
Data entry skills sufficient to accurately enter and save data in the BCA (Bureau of Criminal Apprehension) and COMS systems.
Database management skills sufficient to update and maintain data in BCA, COMS, Criminal Justice Information System (CJIS), and offender base files; and sufficient to compile, research and analyze information from databases.
Word processing skills, preferably Microsoft Word, sufficient to prepare memos, letters and reports.
Spreadsheet skills, preferably Microsoft Excel, sufficient to design, develop and manipulate spreadsheets.
Customer service skills sufficient to provide prompt, courteous and accurate information to offenders, staff, and county officials on the phone, through email and other written correspondence.
BCA certification or the ability to obtain this certification within the probationary period.
Preferred Qualifications
Experience using BCA, CJIS, and/or COMS.
Experience in a correctional environment.
Knowledge of the court system and court documents.
Physical RequirementsThe completion of pre-placement physical components may be required for this position. These components consist of a tuberculosis screening and/or respirator clearance. The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position. For a copy of the PDA, please email Cathy Bisser at cathy.j.bisser@state.mn.usAdditional RequirementsThe selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections’ policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation.Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections’ policy. This may include a review of job performance and discipline records.New employees will be fingerprinted within the first 30 days of employment.The Minnesota Department of Corrections (DOC) does not participate in E-Verify. The DOC will not sponsor applicants for work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States.AN EQUAL OPPORTUNITY EMPLOYERMinnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.