Administrative Coordinator 2 - WAE (Mailroom)

Administrative Coordinator 2 - WAE (Mailroom)Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4624662) ApplyAdministrative Coordinator 2 - WAE (Mailroom)Salary$12.00 HourlyLocation Jackson, LAJob TypeClassifiedJob NumberELMHS8.18.24AC2WAEMRDepartmentLDH-Office of Behavioral HealthOpening Date08/19/2024Closing Date8/29/2024 11:59 PM Central

Description

Benefits

Questions

Supplemental InformationThis vacancy is located in the MAILROOM of Eastern Louisiana Mental Health System in Jackson, LA (East Feliciana Parish). ELMHS is the largest 24-hour, multi-site, state psychiatric complex, comprised of residential, outpatient and inpatient services. The position will be filled as a part-time, WAE and is not to exceed 1100 hours in a 12-month period AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.

Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.

Working Safely: The ability to maintain safety by following rules and procedures.

Resumes will not be accepted in lieu of work experience. An application may be considered incomplete if the work experience and education sections are not completed.No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. For further information about this vacancy, please contact:ELMHS HUMAN RESOURCESELMHS-HR@LA.GOV Minimum QualificationsMINIMUM QUALIFICATIONS:One year of experience in which clerical work was a major dutySUBSTITUTIONS:Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience.Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for the required one year of experience.College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.NOTE: Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.NOTE: Any college hours or degree must be from an accredited college or university.Job ConceptsFunction of Work:To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.Employees follow detailed procedural guidelines in completing well-defined duties.Level of Work:Experienced.Supervision Received:General from higher-level clerical and/or supervisory personnel.Supervision Exercised:None.Location of Work:May be used by all state agencies.Job Distinctions:Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform.Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity.Examples of WorkNOTE: Positions allocated at this level tend to focus on several examples of work as listed below:Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images.Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.Receives, stores, and distributes supplies; maintains inventory of such.Collects and prepares for processing time and attendance sheets for department or office.Maintains department's records system, including filing and retrieving documents, researching files, etc.Serves as clerical assistant to a manager, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.Serves as receptionist for the assigned work unit.May deliver and pick-up various materials.Performs related duties as assigned.Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at https://info.groupbenefits.org/Parental Leave– Up to six weeks paid parental leaveMore information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspxHolidays and Leave – State employees receive the following paid holidays each year:

New Year's Day

Martin Luther King, Jr. Day,

Mardi Gras,

Good Friday,

Memorial Day,

Independence Day,

Labor Day,

Veteran's Day,

Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/YourRetirementSystem.mp4) to give you more detailed information about their system

Teacher's Retirement System of Louisiana (www.trsl.org),

Louisiana School Employees Retirement System (www.lsers.net), among others

01

Are you a current employee of the Eastern Louisiana Mental Health System?

Yes

No

02

Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

I have no experience and/or am uncomfortable accepting direction

I have limited experience or require assistance to accept direction

I can accept direction

I can accept directions and help others improve their ability to accept direction

03

Explain your rating by providing specific and relevant examples in the box below.

04

Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

I have no experience and/or am uncomfortable communicating effectively

I have limited experience or require assistance to communicate effectively

I can communicate effectively

I can communicate effectively and help others improve their communication

05

Explain your rating by providing specific and relevant examples in the box below.

06

Rate your ability to manage resources based on our definition: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

I have no experience and/or am uncomfortable managing resources

I have limited experience or require assistance to manage resources

I can manage resources

I can manage resources and help others improve their ability to manage resources

07

Explain your rating by providing specific and relevant examples in the box below.

Required Question

AgencyState of LouisianaAddressFor agency contact information, please refer tothe supplemental information above.Louisiana State Civil Service, Louisiana, 70802Phone(866) 783-5462Websitehttp://agency.governmentjobs.com/louisiana/default.cfmApplyPlease verify your email addressVerify Email