Creative Project Specialist

The Creative Project Specialist is an entry-level position that supports the day-to-day coordination and intake of creative requests for the Creative Services team. This role ensures projects are properly scoped, organized, routed, and tracked from submission through production. The ideal candidate is highly organized, detail-oriented, and comfortable communicating with multiple departments. They are interested in creative operations, project management workflows, and using AI tools to improve efficiency and streamline processes.Key Responsibilities Review incoming creative requests for completeness, accuracy, and required assets.Follow up with requestors to gather missing information, including dimensions, deadlines, approvals, and supporting materials.Assist with intake triage and route projects to the appropriate creative team members.Maintain and update project tasks within project management systems such as Asana.Monitor timelines, due dates, approvals, and overall project status.Support Project Manager with production coordination and general project management tasks.Organize files, proofs, and project documentation.Assist with scheduling meetings, preparing status updates, and facilitating cross-functional communication.Ensure requests follow established intake processes and workflow standards.Escalate timeline risks, incomplete requests, or conflicting priorities to leadership.Demonstrate familiarity with AI tools within project management workflows.