Job Type: Part-time
Pay: $15.00 - $20.00 per hour
Schedule:
Part-time Mon-Fri 9am to 2pm Day shift
Requirements:
High School Diploma or Higher
Construction Office Management experience: 2 years preferably
Type 50 wpm +/-
Valid Driver’s License
The ability to research and perform discovery utilizing the internet
The ability to deal with a very busy and sometimes high stress environment
Have excellent communication skills and have the ability to speak with clients who are under duress
Assist with daily office duties i.e.; 10-line phones, filing, time keeping for staff, complete handwritten lead sheets
We are looking for the ideal candidate to run the front office with some construction background, pulling permits and DAIR reports. You will need to be a hard-working professional, able to undertake a variety of office supporting tasks and able to work diligently under pressure. The position requires a self starter who is able to take initiative and work with minimal supervision or direction. The right candidate needs to have a high degree of attention to detail and discretion, as well as incorporating new and effective ways to achieve better results.
Responsibilities
Maintain and organize the front office and assist the owner, managers and other employees in ways that optimize procedures
. Pulling permits, DAIR reports, working with the State of Nev
Sort and distribute time sensitive communications daily
Create and update records ensuring accuracy and validity of information
Schedule and plan meetings and appointments as needed
Answering multi line phones, with the ability to empathize with the potential clients, understanding their needs and sense of urgency
Customer service; assist customers who are under duress with compassion and concern for their immediate problems. It is the driving force of this company to see that our clients know that they are being cared for
Monitor level of supplies and initiate restocking of office supplies as needed
Resolve office-related malfunctions and respond to requests or issues, i.e., computers, copiers, etc.
Coordinate with others to ensure compliance with established policies
Maintain trusting relationships with suppliers, customers, insurance adjusters and work colleagues
Additional Duties will include
File management, follow up on all open claims till the adjuster/owner have agreed to release payment
Confirm label on front of file is up to date, examine label and confirm data in file
Research on various project’s needs, find materials, vendors for projects
Assist with Project management, being sure the staff takes photos on every job as job is completed
Email owner and operations managers of all daily tasks and client conversations
Skills
Proven experience as a back-office assistant, office assistant, or in another relevant administrative role
Working knowledge of office equipment
Thorough understanding of office management procedures
Excellent organizational and time management skills
Analytical abilities and aptitude in problem-solving
Excellent written and verbal communication skills
Proficiency in MS Office
Read and write English, must have good penmanship, Bi-lingual Spanish - helpful
Excellent computer skills - Excel and Word
Application Questions:
Do you have a valid Driver's License?
Do you have professional writing and good communication skills, organized thought, a high standard of grammar and language, clarity, and conciseness?
Do you speak Spanish?
Are you willing to undergo a background check, in accordance with local law/regulations?
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