Position OverviewNBCUniversal is looking for a high-energy, results-driven and detail-oriented Executive Assistant to provide administrative support to both the EVP and SVP of Strategic and Media Group Communications. You will play a critical role in supporting these executives in various administrative and operational tasks. This position requires exceptional organizational skills, a proactive mindset, and the ability to shift priorities as needed and manage several work streams at a time.
The ideal candidate for this position has exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner. This individual will liaise with the Media Group organization as well as NBCU/Comcast on behalf of the EVP and SVP of Comms.
Key responsibilities include, but are not limited to:Serve as a liaison for the EVP and SVP of Corporate and Media Group Communications with other departments, team members, clients, stakeholders and outside vendors.Proactively manage and maintain the EVP and SVP’s calendars, including scheduling internal and external meetings, coordinating travel, and organizing small- and large-scale meeting logistics.Arrange and schedule a significant volume of meetings with executive colleagues and teams across multiple time zones; maintain and update calendars while determining the priority of requests and scheduling accordingly Arrange domestic and international travel accommodations, work visas, and associated documents, including comprehensive and detailed multi-city travel itineraries, when applicableDemonstrate flexibility, poise, patience, and persistence in routinely adjusting priorities and rescheduling meetingsProcess expense reports in accordance with established policy guidelines; reconcile P-card transactions and route invoices for approvalFacilitate complex meetings and large team events: set-up, execution, and follow-up, including room scheduling, AV support, preparation and collection of agendas and materials, note-taking, and coordinating follow-up items and actionsCreate and edit agendas, spreadsheets, coverage reports and other team materialsManage and organize executive files, physical and electronic, as requiredParticipate in and support special projects as assigned; assist other department members as needed and act as a backup for other executive assistants when required