Classification Summary:
Performs moderately complex accounting activities relating to the maintenance of a complete and accurate general ledger and the resultant managerial reports and financial statements
Job Duties and Responsibilities:
Reads and analyzes contracts to ensure proper accounting of expenses, as required by the contract. Liaison with RAS to address any concerns about language / clauses (T&Cs) of concern to PSL. Assists in establishing labor rates and activity codes for Time and Material (T&M) contracts. Reconciles all contracts monthly, to include labor distributions by index/fund along with spending and tasks. Prepares journal vouchers and and Electronic Labor Redistributions. Reviews all spending and notifies PIs of potential problems. Assists in the setup of new funds / index numbers as required. Provides Sponsored Project Accounting (SPA) with required reports and invoicing/billing information for the customers. Verifies and approves Purchase Orders, Pcard expenses, and Direct Pays for contracts. Prepares budgets for new contract proposals. Reconciles monthly payroll clearing account and leave accrual fund balances for PSL employees. Reconciles quarterly CLC clearing accounts, and prepares Journal Voucher to book indirect charges, and any surplus/overage. Assists Main Campus Auditing as it relates to audits of contract related information (internal and external auditors). Annually, closes out and boxes all old contract information and moves paperwork to storage. May direct or supervise the work of assigned personnel including recommendations for hiring, firing, performance evaluation, training, work allocation, and problem resolution. Performs miscellaneous job-related duties as assigned. Supervises and train students working in Accounting Office. Position requires the ability to work with PSL Management, Internal Service Centers, RAS, SPA and PI’s.
Special Requirements:
Must be US citizen.
This position is subject to random drug testing in compliance with its drug-free workforce requirements.
For more information or to apply please use website link: https://careers.nmsu.edu/jobs/501357
NMSU is an equal opportunity and affirmative action employer