Administrative Assistants

NY HELP Yes Agency Senate, NYS Title Administrative Assistants Occupational Category Clerical, Secretarial, Office Aide Salary Grade 07 Bargaining Unit M/C - Managerial/Confidential (Unrepresented) Salary Range From $40000 to $50000 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Unclassified Service Travel Percentage 0% Workweek Mon-Fri Hours Per Week 35 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Albany Street Address State Street and Washington Ave City Albany State NY Zip Code 12224 Minimum Qualifications The New York State Senate is currently seeking energetic, astute, diplomatic, and dedicated individuals for multiple Administrative Assistant positions at the State Capitol in Albany.Candidates must have the ability to work a flexible schedule that can include long hours, and nights in a highly dynamic environment. Additionally, the ideal candidate will possess the following competencies: Professional and customer-focused attitude/approachExemplary organizational skills and a focus on detailAbility to assimilate new information readilyStrong interpersonal and verbal communication skillsAbility to manage and prioritize multiple, time-sensitive tasks simultaneously Minimum requirements include: 1 year of scheduling experience 1 year of administrative support experience Proficiency at Microsoft Office Suite, Microsoft Teams, Outlook, Google Docs, Google Calendar Valid driver’s license High school degree or equivalent Duties Description The duties and responsibilities include, but are not limited to the following: Screening incoming calls, forwarding calls to the appropriate staffer using proper judgment, and taking complete messages when necessaryPlan, organize, and schedule daily appointments and priorities, while anticipating any issues that may arise and identifying appropriate solutions Follow up with all parties (high-level officials, organizations, unions, advocates) to confirm meetings, appointments, and cancellationsOrder and replenish office suppliesConduct other duties as instructed and/or necessary in order to help keep the office performing at an efficient level in a high-speed environmentLog in all incoming and outgoing mail and incoming telephone calls Additional Comments Salary range is $40,000 to $50,000, commensurate with experience. Interested candidates should submit a cover letter and a resume to jobs@nysenate.gov. Submissions that do not include a cover letter will not be considered. This recruitment will remain open until filled.Benefits: Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Parental leave Retirement plan Tuition reimbursement Vision insurance Wellness Program The New York State Senate is an Equal Opportunity employer: we do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles. Some positions may require additional credentials or a background check to verify your identity.Name Hiring Coordinator Telephone n/a Fax n/a Email Address jobs@nysenate.gov Address Street State Street and Washington Ave City Albany State NY Zip Code 12224 Notes on Applying Interested candidates should submit a cover letter and a resume to jobs@nysenate.gov. Submissions that do not include a cover letter will not be considered.