Administrative Assistant 2, SG-15 Bookmark this Posting Print Preview | Apply for this Job Please see Special Instructions for more details. This is a competitive classified position. If you are not list or transfer eligible you may be eligible for a provisional appointment. If hired, you would be expected to qualify for the competitive exam when it is next held, scoring high enough to be reachable to achieve permanent appointment. If not, you will be removed from the position at that time.Please submit a resume, cover letter explaining interest in and qualifications for the position, and contact information for three professional references, including at least two past/current supervisors.If you received a canvass letter, you must respond to the canvass in ELMS.PLEASE NOTE: References will be contacted at the time of on-campus interviews.Vacancy Announcement Position Information Campus Title Administrative Assistant 2, SG-15 Department School of Arts and Sciences Position Summary HIGHLIGHTS SUNY Geneseo is seeking applicants for an Administrative Assistant 2 (AA2) to support the Dean of the new School of Arts & Sciences. We are accepting applicants that are list, transfer, or provisionally eligible. As the Administrative Assistant 2, you’ll proactively provide administrative, executive, and strategic support for the Dean of Arts & Sciences, the Office of the Dean of Arts & Sciences, and the School of Arts & Sciences. In this role, you’ll work under broad guidelines, set work priorities, and select the best course of action. Other duties will include:
scheduling meetings and events for the dean and dean’s office personnel;
managing the dean’s calendar and overseeing the dean’s daily agenda;
coordinating the dean’s and school’s events;
providing travel-related support for the dean and dean’s office personnel;
providing financial and budgetary support;
communication coordination;
student-worker supervision;
administrative support related to personnel actions and activities.
If you are not eligible by way of the Civil Service list or transfer, you may be eligible to be hired provisionally. You would need to meet the provisional eligibility minimum qualifications (below) and sit for the Administrative Assistant 2 exam when it is held. You will be expected to qualify for the competitive exam, scoring high enough to be reachable to achieve permanent appointment. If not, you will be removed from the position.Required Qualifications MINIMUM QUALIFICATIONS Candidates must have permanent appointment in an Administrative Assistant 2, SG-15, classified position; or be reachable for appointment on the current NY State Civil Service canvass list for SUNY Geneseo’s area location for the Administrative Assistant 2, SG-15 position; or be transfer eligible.orFor Provisional Appointment Eligibility: one year as an Administrative Assistant 1, SG-11New York State Preferred Lists candidates have preference.Preferred Qualifications PREFERRED QUALIFICATIONS
Associate’s degree or higher
Minimum of three years of successful prior work experience in a high-level administrative office, preferably in higher education
Proficiency in scheduling and coordinating meetings/events, calendar management, and minute-taking; in use of Microsoft Office Word and Excel and with Google Docs and Sheets
Prior experience with office processes and technology systems used at SUNY Geneseo
Familiarity with college/state travel regulations and the college procurement card
Experience supervising employees, preferably student workers
Posting Details
Posting Details
Posting Number C444
Number of Vacancies 1
Line # to be filled 00278
Full or Part-time Full-Time
Appointment Type Permanent
Job Posting Date 07/18/2024
Job Posting Closed Date 08/04/2024
Salary Minimum of SG-15: $58,046
Special Instructions to Applicant
This is a competitive classified position. If you are not list or transfer eligible you may be eligible for a provisional appointment. If hired, you would be expected to qualify for the competitive exam when it is next held, scoring high enough to be reachable to achieve permanent appointment. If not, you will be removed from the position at that time.Please submit a resume, cover letter explaining interest in and qualifications for the position, and contact information for three professional references, including at least two past/current supervisors.If you received a canvass letter, you must respond to the canvass in ELMS .PLEASE NOTE : References will be contacted at the time of on-campus interviews.About SUNY Geneseo Mission StatementWe are a distinctive public liberal arts college that welcomes and inspires students to develop their knowledge and skills to build a better world. Our supportive, inclusive community is exceptional in cultivating creativity, engagement, and discovery. We find strength in diversity, joy in growth, and fulfillment in lifelong learning.VisionWe will cultivate a distinctive, equity-centered, public honors college experience that propels learners to positively impact society.ValuesThe Geneseo campus community is guided by our beliefs in and commitments to the following values:
Learning: Embracing high expectations for intellectual inquiry, critical thinking, scholarly exploration, and personal growth.
Creativity: Empowering a spirit of innovation that inspires intellectual curiosity, self-expression, and problem-solving.
Belonging: Welcoming a diverse campus community that supports and celebrates
different identities, promotes equity and inclusion, and respects the ideas andcontributions of each individual.
Civic Engagement: Encouraging active participation grounded in self-reflection,
empathy, and an ethical commitment to the common good of our local and globalcommunities.
Sustainability: Building a culture of well-being that integrates and applies principles of
environmental, social, and economic stewardship informed by an understanding of thepast and our obligations to the future.Equal Employment Opportunity/Affirmative Action Employer SUNY Geneseo is committed to fostering a diverse community of outstanding students, faculty, staff, and administration. We recruit, hire, train, and promote persons in all positions and ensure that all other personnel actions are conducted without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability, genetic information, or any other protected characteristic.Applicants, students, employees, and other members of the College community (including vendors, visitors, and guests) are protected from illegal forms of harassment or retaliation based upon a protected characteristic.To request accommodation or assistance for job-related duties or the employment application process, please contact the Office of Diversity and Equity at (585) 245-5020 or email ode@geneseo.edu (ode@geneseo.edu%3Code@geneseo.edu%3E) . Find out more about our Community Commitment to Diversity, Equity, and Inclusion! (https://www.youtube.com/watch?v=0E28zJDeYTU) Background Investigation Statement All applicants are subject to drug and criminal background checks. See our full Background Investigation Statement at http://www.geneseo.edu/hr/employment.Clery Statement Applicants interested in positions may access the Annual Security Report( ASR ) for the College at www.geneseo.edu/police. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Geneseo University Police Department at 585-245-5651.NY State Executive Order 161 Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.Quick Link for Postings https://jobs.geneseo.edu/postings/4836 Job Duties/Responsibilities Job Duties/Responsibilities Job Duty/Responsibility Function 1: Provide administrative support for the Dean of Arts & Sciences
Schedule dean’s meetings and events
Manage the dean’s calendar
Actively oversee the dean’s daily agenda
Plan/execute the dean’s and school’s meetings and events
Coordinate the dean’s travel
Organize and support the execution of strategic initiatives and priorities, including directives from the office of the president and provost, as requested
Percentage Of Time 35%
Job Duty/Responsibility
Function 2: Provide administrative support related to personnel actions and activities
Prepare/review/process personnel action forms (and maintain related logs as needed) for all faculty and staff in the School of Arts & Sciences
Maintain spreadsheets relative to appointments, salaries, contract actions, extra service, and department/college/community service
Ensure dean is prepared for candidate interviews, including scheduling meetings, ensuring access to candidates’ documents, and welcoming candidates.
Percentage Of Time 30%
Job Duty/Responsibility
Function 3: Provide administrative support for the office of the dean
Greet visitors and callers
Respond to inquiries from administrators, chairs, faculty, staff, students, and the community
Manage day-to-day operations of the office
Provide administrative support for office personnel, including scheduling/coordinating meetings/events/travel.
Supervise students who work in the office of the dean.
Percentage Of Time 15%
Job Duty/Responsibility
Function 4: Provide financial and budgetary support for the office of the dean
Assist the dean in the management of the school account(s)
Provide purchasing and reconciliation support
Percentage Of Time 10%
Job Duty/Responsibility
Function 5: Provide administrative support for the School of Arts and Sciences
Coordinate school communications
Monitor email account
Maintain the webpage
Ensure currency of org chart and lists of academic programs, program coordinators, and department chairs
Coordinate advertising for faculty/staff searches, as needed
Percentage Of Time 5%
Job Duty/Responsibility
Function 6: Miscellaneous
Perform duties related to this position as requested or assigned, such as preparing and maintaining operations manual(s) pertaining to duties unique to this position.
Percentage Of Time 5%
Supplemental Questions
Required fields are indicated with an asterisk ().
Do you have a permanent appointment in an Administrative Assistant 2, SG-15, OR are you reachable on the NYS Civil Service canvass list for SUNY Geneseo's area location or are you eligible for an appointment to the Administrative Assistant 2, SG-15 title via transfer? Please note: NYS Preferred Lists candidates have preference.
Yes
No
Applicant Documents
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents
Canvass Letter