Staffing Boutique (www.staffingboutique.org) is pleased to announce an exciting opportunity for a Officer Assistant.
LOCATION: Glen Spey, NY
TYPE: Temp-to-Hire
START DATE: ASAP
Hourly Rate: $15-$20/hr
Hours: 8:30am-4:30pm Monday through Friday of the school's academic calendar and 2-3 additional weeks during the summer
We are seeking a dedicated and passionate Office Assistant to join a well-established Montessori school in Glen Spey, NY. This is a temp to permanent position starting ASAP
Responsibilities
Greet visitors, clients, and vendors with professionalism and warmth at the front desk
Greet students with kindness, support, and respect
Track student tardiness, and walk students to their class as needed
Deliver items across campus as needed
Support textbook loan pick up from local districts
Manage multi-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette
Handle incoming correspondence, emails, and messages promptly and accurately
Handle outgoing alerts for school closures and emergency messaging
Maintain student information systems—both physical and digital—including data entry, document proofreading, and record keeping
Schedule appointments, meetings, and school calendar management and support with meeting arrangements
Act as the contact person for school operations such as transportation from partner districts and copy machine repairs
Support HR tasks such as compiling staff paperwork, attendance calendar tracking, and scheduling substitute teachers
Support bookkeeping tasks such as invoicing, expense tracking, and basic QuickBooks data entry
Assist with paperwork for paid leave
Assist with communications about late tuition
Assist with office management duties including supply inventory and general organization
Provide customer support by addressing inquiries and resolving issues in a courteous manner
Use Google Workspace tools to prepare documents, reports, and presentations
Perform clerical duties such as photocopying, scanning, proofreading documents, and managing mail distribution
Support school initiatives when needed—such as field trip arrangements or special project coordination
Maintain a professional appearance of the reception area to ensure a welcoming environment
Experience
Previous experience working with children
Proven customer service skills with the ability to manage phone etiquette gracefully and resolve inquiries efficiently
Previous office experience or administrative support roles preferred
Strong computer literacy with proficiency in Google Workspace applications
Familiarity with office management software like QuickBooks is advantageous
Excellent organizational skills with keen attention to detail in proofreading and data entry tasks
Demonstrated ability to handle multi-line phone systems with professionalism and patience
Bilingual abilities are highly desirable to serve diverse client needs effectively
Experience in clerical work such as filing, calendar management, typing accurately at a fast pace, and supporting bookkeeping activities like bookkeeping or data
Email a resume!