Company DescriptionAt Saatchi we believe in creating ideas that can live anywhere. And we believe that when we work as a team, nothing is impossible. We strive to bring out the best in each other and in ourselves and expect applicants to understand the value of close collaboration. We also believe that creating transformational work requires initiative, an entrepreneurial spirit, and a bold commitment to achieving measurable results and business success for the Clients we service.Saatchi & Saatchi maintains a hybrid work policy to work in-office three days per week and remotely the other two days each week.OverviewThe Crest North America team is looking to hire an Assistant Account Executive, a critical role for very fluid and active piece of business. The Assistant Account Executive works closely with the Crest AE's, greater account team, agency teams, and clients to coordinate all day-to-day operations of the clients' advertising campaigns. Success in the role is defined by ensuring all account management fundamentals are flawlessly executed, so that the team is buttoned up and can function as seamlessly as possible across all projects. It is imperative this person is detail-oriented, likes working as and on a team and is positive!ResponsibilitiesKey Qualities
Professionalism and positive, can-do attitude throughout all tasks big and small
Organized, detail-oriented, and thorough
Ability to juggle multiple projects simultaneously
Understands how to prioritize tasks across multiple projects
Meeting preparedness and ability to troubleshoot issues effectively
Eager to learn & take on new responsibilities; looks for opportunities to support team and business wherever possible
Proactively seeks solutions to problems, but knows when to ask for help/guidance
Ability to take feedback well and incorporate it quickly and effectively
Team Relationship & Management
Proactively Manages UP and ACROSS teams (over-communication is much preferred to not communicating at all)
Builds trust and respect from external team members (e.g., other internal departments, partner agencies, clients)
General Responsibilities
Support with General Production/Creative Development
Assist with various needs that arise during creative reviews and productions, that include but are not limited to:
Product management for shoots
Helping with details like Talent and Location specs
Producer Request documents
Managing and tracking deliverables
Manage recaps as needed
eComm: Assist and ultimately lead briefing and managing materials related to eCommerce content and brand website
Understand eComm and website best practices and the process for executing and delivering work
Create task briefs for the creative or developer so they know what is needed for the project
Work closely with creative and integrated production team to manage projects
Talent Assist AE with and ultimately lead the Talent process to track all Talent Fees, talent terms / expiration dates, upcoming costs, etc.
Make sure talent estimates are always kept accurate according to latest media plans
Monitor actuals/accrued costs, vs. planned spends, on a regular/as-needed basis
Advise on usage terms as media opportunities are presented via the media team or client
Trafficking: Manages TV, print, and digital trafficking process including:
Work well with internal trafficking team and media team, fill out trafficking forms accurately and hand off correct assets, reviewing and advising on closed captioning
Work well with network clearance team to share materials for network clearance, and legal reviews
Budgets/Finance: Assist AE with and eventually own updating and tracking budget documents in order to make sure they are kept up to date, accurate, and thoroughly detailed. Ensures this is done consistently, so the team is able to make quick and effective recommendations to the client.
Main point of contact for all business managers, talent managers, production managers to ensure all Agency/Brand process is abided by in a timely fashion
Ensures all scope changes are entered into the system, signed/approved by the Brand in a timely manner, and are accounted for on latest budget tracker
Owns all Job # Request forms, to complete accuracy, to ensure other internal departments continue partner closely with Family Care account team
Manages monthly budget reconciliation process with finance and works closely with AE to ensure Brand team is kept up to date on latest Fiscal Year spends
Meeting Management: The AAE should always be the most prepared person in a meeting, complete with printed copies, all call-in information, any & all technical equipment and any reference materials needed for the meeting.
Accountable for majority of internal and client invites, including clear subject lines, intents/agenda, up-to-date dial-ins, all necessary attendees, and no typos
Proactively manages internal & client calendars with appropriate parties well ahead of upcoming meeting time needs to ensure all parties are secured for any given meeting
Quickly communicates any conflicts/challenges/new attendees to AE to ensure all internal parties are up to date before meetings start
Will ultimately own all statuses materials internal and external, proactively checking in with AE to ensure details are up to date, and leading share-outs with the client
Servers (LionBox, Sharepoint): Owner of the asset management systems in order to be the go-to person for any request from the client or the team
Ensures server is always up to date, orderly and automatically saving down all files (from creative briefs, brand presentations, internal debriefs, etc.)
Ability to quickly navigate and share latest documents, regardless of project, with team member in need
Knows brand assets in and out – what agency already has vs. not, and who to reach out to from the Brand in order to receive needed materials in a timely manner (e.g., logos, packaging files, etc.)
Understanding the Brand's Business
Well-versed with historical & current work.
Become competitive activity expert
Immersed in client culture, updates and trends
Qualifications
Required: a degree in marketing or a related field
Required: 1-3 related internship experiences
Preferred: CPG/Agency Experience
Preferred: Language: Bilingual (Spanish)
Additional InformationOur Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com. All your information will be kept confidential according to EEO guidelines.Compensation Range: $35,000.00- $52,000.00 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. For this role, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 12/02/24.