Company DescriptionPublicis Communications is the creative communications hub of Publicis Groupe, bringing together the Leo Burnett, Saatchi & Saatchi, Publicis Worldwide, BBH, Marcel, Fallon, MSLGROUP and Prodigious networksPresent in over 100 countries, Publicis Communications aims to deliver transformative work to its clients and to attract the best talents in the industry. Publicis Communications draws upon the expertise of over 30,000 employees.Our ambition is to be the indispensable creative partner to our clients in their own transformation, by delivering seamless access to the creative firepower of our networks through end-to-end platforms linking consumer insight, brand knowledge and creative ideas, boosted by data and technology.OverviewA day in the life of the USA Business Development team is never the same but the Business Development Supervisor is always there to support the team's needs, to predict and prepare for every eventuality and to make sure we dot every I and cross every T. This role has huge exposure to executive management and the highest level agency thinking.Essential Functions:
Owns the logistical details and organization of the new business process
Leads logistical meeting prep to ensure meetings are booked, the right attendees are included and that IT, catering and OS is taken care of.
Handles all studio requests for printing as well as any pitch theater
Prepares a detailed "run of show" for every pitch inclusive of travel plans which ensures people are at the right place, at the right time.
Prior to key meetings shares the agenda, attendees and any decks the night prior to the meeting (even on Sundays for Monday meetings) to ensure everyone is clear.
Develops all 'Get Smarts' (e.g. company overviews, competitive analysis)
Supports PM and BD Team through the pitch process from RFP through to proposals.
Partners with PM/AM on calendars and schedules and is the master of all external meetings and who is attending
Supports RFI/RFP development and organization (e.g., updates RFI/RFP library, managing database of RFI questions, headshots, bios, etc.)
Updates case study library
Organize proposal materials and keep documents up to date for future reference
Supports the case study production process keeping New Biz, Production, Strategy and Creatives on schedule
Supports requests from our partner agencies for case studies, creds decks, new business meetings, etc.
Manages the server and Google Drive organization
Updates new business trackers and dashboards daily
Owns the logistical details and organization of PR and marketing materials
Manages files and documents related to upcoming press (e.g., ensures questionnaires, press calendar, and marketing materials are organized and in one place)
Works closely with press team to ensure our quarterly tracker is up to date
Manages social media templates and content in Google Drive
Requests marketing materials from design/creative teams on an as needed basis
Qualifications
Bachelor's degree required
2-3 years of business development experience, creative agency experience preferred
Advanced knowledge of Microsoft, Google Docs, Keynote
Exceptional written and verbal communication skills
Strong time-management and organizational skills
High attention to detail
Strong client-service orientation
Flexible to evolving responsibilities and last minute changes
Additional InformationOur Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com.All your information will be kept confidential according to EEO guidelines.Compensation Range: $58,500.00 - $92,000.00 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. For this role, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 12/4/2024.