Job DescriptionDCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York. Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:
Recruiting, hiring, and training City employees.
Managing 55 public buildings.
Acquiring, selling, and leasing City property.
Purchasing over $1 billion in goods and services for City agencies.
Overseeing the greenest municipal vehicle fleet in the country.
Leading the City's efforts to reduce carbon emissions from government operations.
When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.Reporting to the Chief Engagement Officer, the Administrative Coordinator will be responsible for providing day to day administrative support to the Office of the Commissioner and is the primary back-up for the Commissioner’s Executive Assistant. Responsibilities include, but are not limited to:
Logging, tracking, reviewing, and responding to inquiries and correspondence received in the Commissioner’s Office timely and accurately.
Managing the Ask the Commissioner mailbox, which allows staff to submit their ideas, recommendations, and questions to the Commissioner.
Serving as back-up to the Commissioner’s Executive Assistant (e.g., answering phones, managing the commissioner’s schedule/calendar, greeting visitors).
Coordinating/leading quarterly Commissioner’s Office meetings (e.g., developing the agenda, identifying speakers/topics for discussion, hosting meeting).
Providing quality assurance for all documents being sent or published on behalf of the Commissioner (e.g., memoranda, policies, internal/citywide reports). This includes interacting with abovementioned documents’ creators to understand content and ensure accurate and intended messaging. Making corrections as necessary, ensuring timely delivery of final document(s).
Preparing written communications, such as memos, letters, PowerPoint presentations, reports, and instructional documents, as needed.
Serving as the HR business partner for the Commissioner’s Office (e.g., submitting new hire and promotion requests, fielding HR questions from Commissioner’s Office staff, inputting requests for IDs and equipment for staff).
Assisting with the hiring process for Commissioner’s Office staff (e.g., vetting resumes, drafting interview questions, scheduling and/or participating in interviews).
Serving as the IT liaison for the Commissioner’s Office (e.g., securing laptops, iPads, cell phones, VPN access, data subscriptions, and approval on IT related purchases).
Serving as the Cyber liaison for the Commissioner’s Office staff to provide them with cyber security related information and resources. Participating in monthly related meetings hosted by the DCAS Cyber Security team (agenda items include but are not limited to cyber operational and security policy issue updates, cyber awareness training and reminders on DCAS cyber landscape).
Coordinating virtual internal/external agency meetings and managing the use of the Commissioner’s Office Zoom license(s).
Supporting the Commissioner’s Office event planning efforts (e.g., quarterly all-staff town hall meetings).
Performing other job-related duties, as assigned.
QualificationsThere are no formal educational requirements for this title.Additional InformationThe City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.