Job DescriptionThe New York City Employees’ Retirement System (NYCERS) seeks to hire a Legal Secretary Assistant, Level 1 who will work on a variety of tasks that fall under the purview of the Legal Division. The successful candidate for this position will join a lean, dynamic Legal Division with responsibility for providing support to the Correspondence Unit supervisor. The candidate will primarily work within the Legal Division’s Correspondence Unit, which is responsible for overseeing incoming and executive correspondence intake and response to pensioners, members, beneficiaries, and other relevant external third parties. Specifically, the candidate will perform general tasks within the Correspondence Unit, including but not limited to:
Review incoming correspondence and executive correspondence from pensioners and members to assign to business units.
Review draft outgoing letters to pensioners, members, beneficiaries, other relevant third parties, and making appropriate revisions prior to release.
Efficiently assign correspondence by using their knowledge of NYCERS business units and cases.
Coordinate with business unit team members to determine the best business unit(s) to respond to complex correspondence.
Prepare correspondence reports in Excel for the Executive Director and other executive leadership.
Manage cases within the NYCEPAS system, including workflow management and preparing case notes.
In addition to the above, the candidate may also perform other Legal Division tasks as needed. This position will require strict attention to detail, responsiveness to requests, and an ability to manage multiple priorities while working on a variety of assignments. The successful candidate will need to tackle high volume work efficiently and accurately.Qualifications
An associate degree from an accredited college including or supplemented by 12 semester credits in secretarial science, word processing, office automation and/or office technology; or
An associate degree from an accredited college, and either one year of satisfactory full-time professional general secretarial experience or six months of satisfactory full-time professional legal secretarial experience; or
A four-year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization, and either two years of satisfactory full-time professional general secretarial experience or one year of satisfactory full-time professional legal secretarial experience; or
Education and/or experience equivalent to "1", "2" or "3" above. Satisfactory completion of a one year specialized training program in secretarial science, word processing, office automation and/or office technology, or completion of 30 semester credits from an accredited college, including 12 semester credits in secretarial science, word processing, office automation and/or office technology may be substituted for one year of full-time general secretarial experience or six months of full-time legal secretarial experience. However, all candidates must possess a four-year high school diploma or its educational equivalent.
Skills Requirement Ability to type at a minimum rate of 55 words per minute. For assignments requiring stenographic skills, candidates must also have the ability to take legal dictation. For certain assignments, individuals may be required to have higher typing and stenographic skills.Additional InformationThe City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.