Corporate Legal Secretary
Large Law Firm
Experience working for a Partner
Billing experience a must
Corporate experience
Coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys
Maintains legal files (both paper & electronic), organizes and files documents in designated order
Updates transaction information, scans and organizes legal files
Manages document deliveries and tracks final executed documentation
Prepares signature pages for execution and distribute same to all closing parties via electronic means (e-mail, DocuSign, Adobe E-Sign, etc.).
Submits Conflicts Request for new matter openings; prepare draft Engagement Letter for same.
Understands firm available resources and leverage most effective resource for desired results
Enters attorneys’ billable time, submits to accounting by monthly deadlines, and prepares billing invoices, and other administrative duties.
Supports administrative tasks such as printing, scanning, assembling exhibit binders, and preparing shipping labels and certified mailings
Assists with overflow work and other special projects as assigned
Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
Ability to collaborate well in a team
Eight or more years experience from law firm preferred
Microsoft Office Suite
BA degree or equivalent experience
Westchester County, White Plains
$40-$60
Perm
Hybrid but flexible
Immediate Consideration, please send resumes to lweinberg@phaxis.com
An Equal Employment Opportunity Employer