Our client is…
Our client is an investment management firm looking for an Administrative Assistant to join their NYC office to support a team of Partners and senior level executives. The firm is looking for candidates with at least two years of experience as an Assistant supporting high level executives in fast-paced environments. Candidates applying should have experience coordinating domestic and international travel arrangements, working with various professional levels and the ability to thrive in fast-paced environments. This is a hybrid role with 3 days on-site per week (the first three months will be 4 days on-site for training purposes) and is from 8am to 5:30pm EST, however flexibility to work outside of standard hours is a must. Candidates do not need prior industry experience so this a great opportunity for someone who is looking to be an assistant in financial services.
Responsibilities:
Manage complex, ever-changing calendars and schedules for team
Conduct in-depth research
Organize international and domestic travel arrangements
Prepare executives for meetings with proper materials
Correspond to emails on behalf of executives as well as cover phone lines
Expense reports
Provide back-up to other assistants when needed
Light personal work for Partners when needed
Work cross functionally with Analysts and coordinate meetings internally and externally
Qualifications (degree, skills/attributes needed, years of required experience, etc):
Bachelor’s Degree
Collaborative, team-oriented spirit
Prior international and domestic travel coordination experience
Minimum of 2 years prior experience supporting senior level executives
Excellent verbal and written communication
Proactive and anticipates needs
Proficient in MS Outlook and MS Office Suite
Flexibility to be on-site as needed and to be reachable when working remotely
Technological savviness is a bonus
Salary/comp info, including any bonus or benefits
Compensation is based on experience and ranges from $90- $110k plus bonus and overtime with 100% paid benefits, catered lunch daily and other additional perks.