Billion-Dollar/Global Leading Alternative Investment Firm in Midtown Manhattan is seeking a new Executive Assistant to join its Investor Relations/Marketing team! Candidates must have a minimum of 2-5+ years of applicable high-level executive administrative support experience, ideally within financial services, and a Bachelor’s degree is required. The ideal candidate should be exceedingly organized, proactive, resourceful, detail-oriented, efficient, flexible, good at multi-tasking, and a true team player with the ability to work independently with little or no supervision. They must also possess excellent interpersonal and communication skills and be able to interact with colleagues/executives at all levels in a fast-paced environment, with a high level of professionalism and confidentiality. Great company culture with the nicest people!
Salary depends on experience (80-90k base), plus paid overtime and discretionary bonus eligibility.
Comprehensive benefits package, including generous retirement plan contributions, Health and Welfare benefits (medical, dental, vision, life, and disability), Tax-efficient vehicles to cover out-of-pocket health care costs, commuting expenses, and dependent care expenses, Wellness programs (fitness reimbursement, Employee Assistance Program), Access to discounted voluntary benefits that provide supplemental coverage for a variety of situations, etc.
Hours are 9:00am-6:00pm, with flexibility. Hybrid work schedule (4 days in office / 1 day remote).
Responsibilities:
Provide high-level executive administrative support to the Investor Relations/Marketing team.
Schedule and organize extensive internal and external meetings, conference/video calls, and appointments in various time zones; manage and maintain busy and ever-changing calendars.
Set up and breakdown conference rooms; coordinate meals and refreshments for meetings.
Print and bind a large amount of marketing materials. Maintain various spreadsheets for the department.
Plan and coordinate complex domestic and international travel arrangements and detailed itineraries.
Manage and process expense reports using Concur.
Update and maintain marketing information in CRM database (Salesforce).
Work closely with other EAs in NYC and various other offices.
Interact with clients, vendors, and service providers.
Assist with other projects and responsibilities at the team’s discretion.
Provide phone coverage; screen and answer a high volume of incoming calls.
Requirements/Qualifications:
Minimum 2-5+ years of applicable high-level executive administrative support experience, ideally within financial services (strongly preferred/required).
Bachelor’s degree (B.A. or B.S.) required.
Polished and professional.
Extremely organized and detail-oriented.
Excellent interpersonal and communication skills (both verbal and written).
Proactive, resourceful, efficient, and good at multi-tasking.
Team player with the ability to work independently with little or no supervision.