Vacancy expired!
We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to support our executive team. The ideal candidate will be a skilled multitasker, capable of managing a dynamic workload while maintaining the highest level of professionalism and confidentiality. As an Executive Assistant, you will play a key role in ensuring the smooth day-to-day operations of the executive office.
Key Responsibilities:
Recruitment Coordination:
- Oversee and manage the full hiring process, including preparing job descriptions, posting job openings, and coordinating the interview schedule.
- Collaborate with department managers to understand hiring needs and ensure job requirements align with organizational goals.
- Screen resumes, conduct initial interviews, and shortlist candidates for hiring managers.
- Coordinate and facilitate interviews, ensuring smooth communication between candidates and interviewers.
Collaboration with HR:
- Partner with the HR team to ensure compliance with company policies and legal regulations regarding recruitment, hiring, and onboarding.
- Support HR with the preparation and maintenance of employee records, contracts, and other documents.
Project Management:
- Assist in tracking and managing key projects and deadlines, helping executives stay on top of responsibilities and goals.
Calendar & Schedule Management:
- Manage and maintain executives’ schedules, ensuring efficient time management and prioritization of tasks. Arrange meetings, appointments, and travel logistics.
Confidentiality:
- Handle sensitive information and maintain confidentiality at all times.
Office Management Support:
- Assist with office operations, including liaising with internal teams, vendors, and other stakeholders to ensure a smooth workflow.
Communication Management:
- Screen and prioritize emails, phone calls, and correspondence on behalf of the executive(s), responding on their behalf when appropriate.
Vacancy expired!