Looking for a seasonal receptionist from January to April.
Duties and responsibilities
Manage communication: Answer, screen, and forward phone calls; greet and assist visitors; handle incoming and outgoing mail, faxes, and deliveries.
Scheduling and coordination: Schedule appointments and meetings for employees; manage calendars and book conference rooms.
Administrative support: Perform various administrative tasks like data entry, filing, and photocopying.
Office maintenance: Keep the reception area clean and presentable; monitor and order office supplies.
Information and security: Provide basic information to visitors and answer inquiries; follow safety procedures and control access to the office.
Essential skills
Communication: Excellent verbal and written communication skills, along with strong interpersonal skills for positive interactions.
Organizational: Strong organizational and time management skills to handle multiple tasks efficiently.
Technical: Proficiency with office equipment and software, especially Microsoft Office Suite (Word, Excel, Outlook) and calendar management tools.
Customer service: Ability to provide polite, helpful, and efficient service to clients and visitors.
Multitasking: Capable of handling multiple tasks simultaneously while remaining calm under pressure.
Problem-solving: Ability to resolve issues and answer questions in a timely and effective manner.
Professionalism: Maintaining a professional appearance and a positive attitude, with the ability to handle sensitive information with confidentiality.