Administrative Assistant II - Full Time - Days Department: REHAB ADMIN Job SummaryUnder the general supervision of the Manager/Department Head or designee, the Administrative Assistant I performs diversified and complex administrative duties.Core Job Responsibilities
Schedule or arrange for conferences, meetings, interviews, appointments, retreats, events, or similar activities
Prepare and/or update correspondence, memoranda, agendas, handouts, website updates, and reports, etc.
Type, edit, and proo material
Perform data entry and generate reports
Audit data entry. Ensure accurate data entry of staff related data and regulatory requirements
Submit voucher forms with appropriate receipts and information for reimbursement
Process and track documents such as invoices, payments and requisitions. Follow up on payments. Reallocate purchases when necessary
Answer phones and screen calls. Take messages and relay information within scope of authority
Respond to routine questions and answer routine correspondence
Greet visitors; ascertains their need and provide information
Maintain calendar(s)
Review, sort, distribute, and file a variety of material. Identify priority items and route accordingly
Order and maintain office and other department supplies
Open, review, distribute incoming mail. Identify priority mail and route accordingly Answer e-mails and respond to routine correspondence
Perform other duties as required.
Education/Experience RequirementsREQUIRED:
HS Diploma or equivalent
3-5 years of related experience
Proficient in Microsoft Office products and software
PREFERRED:
Specialized secretarial training
Licensure/Certification RequirementsDisclaimerQualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, age, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability. Successful candidates might be required to undergo a background verification with an external vendor. Job DetailsReq Id 91617 Department REHAB ADMIN Shift DaysShift Hours Worked 7.50FTE 0.9375 Work Schedule HRLY NON-UNION-8 HREmployee Status A1 - Full-Time Union Non-UnionPay Range $17 - $24 Hourly