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The North Dakota State University Foundation seeks mission-driven individuals interested in joining a growing team dedicated to connecting people, developing partnerships, teamwork, accountability, transparency, stewardship, communication, and service. The Foundation invites candidates for anAssistant Director of Events and Programs - Affinity Engagementa full-time, hourly position. Possible titles are Assistant or Associate Director and will be determined based upon qualifications.Our team members enjoy a highly competitive total compensation package including company paid health insurance, a defined contribution account funded at 9.5%, generous paid time off, abundant professional development opportunities, as well as elective dental and vision plans.This position works primarily on site, though will be eligible for some hybrid work following an initial training period.This position will remain open until filled. To be considered, applicants must apply online through the NDSU Foundation employment site (https://www.ndsufoundation.com/employment) and include a cover letter and resume.Position Summary:
This Asst. Director of Events and Programs will plan, manage, and execute NDSU Foundations outreach events and activities. They will provide meeting and event planning support services to university, private, and corporate clientele. This position works collaboratively with other Foundation staff and campus faculty/staff to develop and implement events, which support Foundation objectives. The AD will collaborate with the Director of Corporate Relations to engage students and emerging alumni in meaningful opportunities with corporate entities. This individual will also be the advisor for the NDSU Foundation Bison Ambassadors program. Schedule includes travel as well as evening and weekend assignments.Essential Duties and Responsibilities:
Event Management
Work cooperatively with internal and external clients to plan and execute alumni and donor experiences
Procure and negotiate contracts for high-quality meetings and events, including but not limited to: space, guest room accommodations, ground transportation, dcor, entertainment, food beverage, audio visual equipment
Provide logistical support for all aspects of meetings and events (i.e. physical setup/layout, menu planning shuttle service, parking, etc.)
Communicate and manage event volunteer committees regarding meetings, agenda items, setting and reaching committee goals and providing event updates. Create and monitor event and meeting planning timelines and work collaboratively to align with associated project timelines
Work collaboratively with Foundation staff to create an engaging and meaningful program
Manage panelists, speakers, sponsors and other special guests related to the event program
Provide on-site support for meetings and events which may include overnight/weekend travel to and from events
Manage and maintain equipment and materials for events/activities
Assist with establishing the event registration processes
Create curated event invite lists with input from senior leadership
Develop dynamic and creative marketing strategies and materials in collaboration with the communication team to enhance events and activities
Manage specific event software to execute various events (i.e. Greater Giving)
Constituent Relations
Provide exceptional customer service to internal and external clients
Demonstrate a cooperative and courteous manner toward staff, constituents, alumni, families, and visitors, in person, by phone and electronically
Independently manage a wide variety of inquiries from internal and external constituents
Schedule and oversee staff, alumni, student and volunteers for event support
Attend Foundation sponsored activities/events to ensure a high-quality participant experience
Assist and collaborate with NDSU partner on college/department activities and events
Administration
Utilize established tools and processes to initiate events and track planning steps
Maintain knowledge of registration and database tools to support event activities and assist with entry as needed
Document event planning activity and execution outcomes
Provide and work within meeting and event budgets
Maintain and report on revenue and expense information
Draft routine correspondence and memoranda
Suggest areas for process improvement and assist in making improvements when appropriate
Demonstrate an understanding of and effectively utilize organizational administrative policies and procedures
Support a service-oriented atmosphere in accordance with the Foundations mission, values and philosophy
Adhere to policies and procedures
Maintain strict confidence of non-public Foundation information
Develop and maintain own competence; seek opportunities for continued learning and professional development
Assist with prudent management of Foundation resources
Coordinate student programming and student outreach
Serve as Bison Ambassador (BA) program advisor
Coordinate with BAs to assist the NDSU Foundation on events and campaigns through student volunteerism and philanthropy
Support for corporate relations
Collaborate with the Director of Corporate Relations to engage students and emerging alumni in meaningful opportunities with corporate entities
Provide access to student and emerging alumni stories that are beneficial in corporate spaces
Serve as the primary liaison with the Emerging Alumni Program
Other duties as assigned
Essential Functions:
1. Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
Efficiently operate a personal computer and associated software (Outlook, Word, Excel, etc.)
Maintain files accurately, in paper and in software programs
Maintain records and prepare reports
Handle multiple tasks simultaneously
Plan, prioritize and meet deadlines
Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.
Interact in an effective and appropriate manner with diverse populations, internal staff, University community and the public
Work cooperatively and effectively with others to resolve problems and make decisions that enhance organizational effectiveness.
Maintain confidentiality of records and information
Display excellent judgment and decision making
Follow through on projects with little supervision
Identify and address problems
Speak, listen, and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques.
Prompt and reliable attendance
Demonstrate support of the Foundations mission and beliefs
Minimum Qualifications:
Bachelors degree or equivalent related experience1+ years of experience in event planningExceptional customer service skillsDemonstrated experience collaborating and communicating with a diverse populationProven ability to lead and direct volunteers and peersExcellent time management, organizational skills and ability to handle multiple projects and deadlinesExcellent attention to detail and qualityStrong written, verbal, and interpersonal communication skillsAbility to travel and work a flexible schedule dependent upon events/activitiesDemonstrated proficiency with technology to include Mi
Vacancy expired!